[1. Call to order]
[1. High School Day Planning and Next Steps]
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I'M EXPECTING THE LAST ONE. TODAY, WE ARE PLANNING AND GOING OVER NEXT STEPS. SUPERINTENDENT HOLMEN.
>> THE BOARD RECEIVED A REPORT FROM THE SUPERINTENDENT. WE DON'T BELIEVE THAT WAS PURPOSEFUL. THE AMOUNT OF DATA AND INFORMATION PRESENTED REALLY WAS IMPORTANT TO BE THOROUGH. THE BOARD ASKED FOR US TO SCHEDULE TIME SO THAT THERE COULD BE DISCUSSION AND Q& A. WE DON'T HAVE ADDITIONAL PRESENTATION TONIGHT. THE MATERIALS FROM THE LAST STUDY SESSION ARE IN BOARD DOCS . WE HAVE PUT UP COMMUNICATION TO PARENTS, FAMILIES, AND STUDENTS ABOUT SOME OF THE NEXT STEPS, AND THIS MORNING, AT PTA COUNCIL PRESENTED HIGH SCHOOL DAY INFORMATION. WE WERE JUST WONDERING WHAT TYPES OF QUESTIONS AND THINGS LIKE THAT WE WOULD GET, AND THERE WERE SOME GOOD QUESTIONS, BUT REALLY, HOPING JUST TO UNDERSTAND MORE, AND IT'S ALWAYS INTERESTING WHEN YOU ARE PRESENTING TO FAMILIES WHO HAVEN'T HAD A HIGHSCHOOLER.
THIS IS A FOREIGN LANGUAGE FOR MANY OF THEM. ONE OF THE COMMENTS I MADE IS IT IS REALLY IMPORTANT FOR ALL OF OUR FAMILIES TO WORK TO DEVELOP AN UNDERSTANDING BECAUSE IT AFFECTS EVERYONE OF OUR FAMILIES. IT WAS A GOOD MEETING THIS MORNING, AND SCOTT, DO YOU HAVE ANY ADDITIONAL COMMENTS YOU WANT TO MAKE, SINCE YOU PRESENTED A COUPLE OF WEEKS
AGO? >> ONLY TO SAY THAT THE PTA COUNCIL CLAPPED FOR US AT THE END. I DON'T KNOW IF THAT IS BECAUSE THE PRESENTATION WAS SO GOOD .
>> AND THAT IS THE FIRST TIME EVER RECEIVING A ROUND OF APPLAUSE. THAT WAS IMPRESSIVE.
>> SOUNDS GOOD. DOES ANYONE HAVE ANY QUESTIONS OR COMMENTS ON THE PRESENTATION FROM THE LAST BOARD MEETING?
>> YES. SHIVANI. >> I HAVE QUITE A FEW. SHOULD I
JUST DO ONE AT A TIME? >> YES.
>> MY FIRST QUESTION IS, I'M A LITTLE CONFUSED AS TO WHY SEVEN DAYS ARE MORE EXPENSIVE THAN SIXTH P? DON'T YOU HAVE TO PROVIDE THE SAME ELECTIVES? YOU ARE PAYING TEACHERS THE SAME AMOUNT. I'M NOT SURE WHY THEY ARE MORE EXPENSIVE. I WAS WONDERING. SO I -- COULD I GET SOME CONTEXT FOR THAT?
>> RUNNING THAT EXTRA PERIOD COSTS THE DISTRICT AN ADDITIONAL 57.2 -- SOMETHING LIKE THAT. ALMOST 60 TEACHERS DISTRICT WIDE. 66 TEACHERS BUDGETED AT $140,000 PER TEACHER. THAT IS ALMOST $8 MILLION ANNUALLY JUST FOR THAT.
THE OTHER PIECE IN THE REPORT, SHIVANI, IS THE STATE FUNDS US AT EIGHT SIX PERIOD DAY. WE DON'T RECEIVE STATE FUNDING
FOR THAT. GOOD QUESTION. >> COULD I ASK A FOLLOW-UP?
>> SURE. >> FOR ME, WHAT I'M THINKING IS, IF YOU HAVE DAYS -- ONTO THOSE TEACHERS ELECTED TEACHERS AND THEY ARE TEACHING ANOTHER ELECTIVE? OR IS IT COMMON CORE SINCE YOU HAVE SEVEN PERIOD'S -- YOU HAVE TO HAVE MORE TO FIT. AT THE END OF THE DAY COMING OF THE SAME NUMBER OF STUDENTS, WHICH MEANS YOU STILL HAVE TO PROVIDE THESE CLASSES FOR THESE STUDENTS. I'M WONDERING IF THERE ARE TOO MANY ELECTIVES . IT IS A SEVEN . THEY PROBLEM.
>> IT IS NOT JUST CORE. TEACHERS TEACH FIVE PERIODS AND HAVE TWO PERIODS OPEN. YOU ARE STILL SPREADING THE SAME NUMBER OF SECTIONS. YOU ARE SPREADING THEM ACROSS. WE ARE NOT CHANGING CLASS SIZE OR ANYTHING LIKE THAT. IT IS SPREAD ACROSS A LONGER DAY, WHICH COSTS US 57.2 EXTRA STAFF.
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>> OKAY. THAT MAKES SENSE. THANK YOU.
>> DIRECTOR GUTHRIE. >> I WAS WONDERING IF YOU COULD TALK A LITTLE BIT MORE ABOUT RUNNING START. I WAS HAVING TROUBLE UNDERSTANDING. THERE WAS MENTION OF IT IN DIFFERENT PLACES. I WAS STRUGGLING TO UNDERSTAND HOW IT FIT INTO THIS CONVERSATION IN TERMS OF -- THERE WAS MENTION OF IT IN THE PARTIAL SCHEDULES DISCUSSION. IT WASN'T CLEAR HOW THAT CONNECTED FOR ME, AND LATER ON, THERE WAS MENTION OF THE MADEA NUMBER -- 28 . IS IT HELPFUL? ARE WE POSITIVE, NEGATIVE, OR NEUTRAL ON THE DECLINING ENROLLMENT? YEAH. HOPEFULLY
THERE IS SOME CLARITY THERE. >> WE LOOKED AT RUNNING START BECAUSE WE WERE LOOKING AT HOW MANY ARE TAKING PARTIAL LOADS.
THAT IS WHERE IT CAME INTO PLAY. PART OF WHAT THE COMMITTEE RECOMMENDED AND WHAT CAME OUT OF CONVERSATIONS WITH DR. HOLMEN IS WE DON'T WANT TO LIMIT OPPORTUNITIES FOR KIDS.
FOR SOME KIDS, THE RUNNING START IS A GREAT OPPORTUNITY TO GET COLLEGE CREDIT WHILE YOU ARE IN HIGH SCHOOL. I HAVE THREE CHILDREN. ONE DID ALL COLLEGE IN THE HIGH SCHOOL AP COURSEWORK. THE NEXT ONE DID RUNNING START. THE THIRD ONE ONLY TOOK AP CLASSES IF HE COULD GET COLLEGE CREDIT FOR THEM. IT'S REALLY THAT. IT WAS REALLY A QUESTION OF WHAT'S THE OPPORTUNITY PRESENTED FOR KIDS? HOW MANY KIDS ARE TAKING ADVANTAGE OF IT? THERE WAS A PERCEPTION THAT OUR DECLINING ENROLLMENT MIGHT BE BECAUSE SO MANY KIDS ARE GOING TO RUNNING START. THAT WAS THE QUESTION THEY WERE INVESTIGATING. THAT DOES NOT APPEAR TO BE THE CASE. THAT BUBBLE IS MOVING THROUGH OUR SYSTEM. IT HAS DROPPED A LITTLE BIT.
>> ONE OF THE OTHER PIECES WE TALKED ABOUT WAS STUDENTS PARTICIPATING IN RUNNING START CAN HAVE ADDITIONAL FTE APPLIED. YOU COULD BE UP TO 81.6 FULL-TIME STUDENT. PAIRING YOUR HIGH SCHOOL AND RUNNING START SO THAT FOR A NUMBER OF STUDENTS, THAT CREATES AN OPPORTUNITY TO PARTICIPATE IN A NUMBER OF CLASSES IN THEIR LOCAL HIGH SCHOOL AND PARTICIPATE IN RUNNING START IN THE AFTERNOON, OR EVEN IN THE
EVENING, OR ONLINE. >> OR IN THE SUMMER.
>> SHIVANI. >> OKAY. SORRY. MY NEXT QUESTION IS ABOUT -- I KNOW WE DISCUSSED THAT THERE ARE WAYS FOR STUDENTS THAT FAIL A CLASS TO GET THAT CREDIT AGAIN, BUT SO FAR, THE ONES I'M AWARE OF, THEY COST MONEY TO DO THAT. YET TO PAY $200 A COURSE. I FEEL LIKE AT THAT POINT, THAT IS AN EQUITY ISSUE BECAUSE NOW, IF YOU'RE NOT PROVIDING STUDENTS THE BUFFER FOR THEM TO BE ABLE TO FILL A COUPLE OF CLASSES AND STILL GRADUATE, THEN TO GRADUATE, THEY HAVE TO PAY EXTRA MONEY TO RETAKE THAT COURSE MAYFIELD IT. I FEEL LIKE THAT IS AN ISSUE. HOW ARE WE GOING TO BE ABLE TO ADDRESS THAT EQUITY ISSUE WHEN THERE IS NOT A BUFFER FOR THAT?
>> THAT IS ADDRESSED. THAT IS ONE OF THE REQUIREMENTS. WE NOT ONLY MAKE AVAILABLE MORE INFORMATION MORE READILY AVAILABLE, BUT OPTIONS DO EXIST THAT WERE NOT NECESSARILY COST-BASED OPTIONS. THERE IS MORE THAT HAPPENS IN THE SCHOOLS NOW THAT YOU PROBABLY NEVER SEE. ONCE YOU HAVE TAKEN THE CLASS AND ACCUMULATED THE TIME, WE HAVE DIFFERENT OPTIONS FOR GRANTING CREDIT. WE HAVE TO GO BACK INTO THE PART OF THE CLASS THAT YOU DO SO WELL. YOU DON'T HAVE TO TAKE THE WHOLE CLASS OVER. THERE ARE OPTIONS THAT ARE COST-BASED OPTIONS. WE ASK THE TECHNICAL COMMITTEE TO LOOK AT HOW DO WE NOT DECREASE OPPORTUNITIES BUT INCREASE OPPORTUNITIES ? THERE ARE WAYS TO DO THAT THAT DON'T INVOLVE A SEVEN PERIOD DAY. THAT IS ONE WAY TO DO IT. THAT IS PROBABLY THE MOST EXPENSIVE WAY TO RUN
THE SCHEDULE. >> OKAY. THANK YOU FOR
ADDRESSING THEM. >> AND SO THOSE NO-COST OPTIONS ARE AVAILABLE RIGHT NOW TO STUDENTS TO RETRIEVE CREDIT. WE
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HAVE THAT IN THE SYSTEM RIGHT NOW. WE ALSO PROVIDE FREE OF CHARGE CREDIT RETRIEVAL COURSEWORK DURING THE SUMMER FOR STUDENTS WHO -- I'LL USE THE TERM QUALIFIED -- BUT THEY DIDN'T RECEIVE CREDIT IN A CLASS. THEY RECEIVED A LETTER FROM THE SCHOOL SAYING, YOU KNOW, YOU HAVE BEEN IDENTIFIED AS NEEDING CREDIT RETRIEVAL. HERE ARE YOUR OPTIONS FOR SUMMER FOR FREE OF CHARGE OPPORTUNITY.>> CAN I ASK A FOLLOW-UP QUESTION TO THAT? IF IT IS SUMMER OR RUNNING START THAT ARE THE OPTIONS, DO WE ALSO PROVIDE TRANSPORTATION FOR THE STUDENTS? OR SUMMER SCHOOL? IF
IT IS FOR CREDIT RETRIEVAL. >> I'M GOING TO GIVE YOU, I BELIEVE WE DO, BUT I HAVE TO FOLLOW UP ON THAT. I'M PRETTY CERTAIN THAT WE PROVIDE TRANSPORTATION IN THE SUMMER,
EVEN IF IT IS JUST SHUTTLES. >> I BELIEVE FOR SUMMER SCHOOL, WE ARE PROVIDING SHUTTLES FROM OUR HIGH SCHOOLS TO WHEREVER
THE LOCATION IS. >> ONE THING I WILL MENTION -- THERE ARE TWO BECAUSE I'M GOING THROUGH IT WITH MY JUNIORS. A LOT OF THE RUNNING START COURSES ARE ONLINE . IT HELPS WITH THAT PROBLEM, TOO. I WAS PLEASED FROM A BOARD PERSPECTIVE THAT THAT REALLY OPENS UP SOME OPPORTUNITIES FOR THE KIDS TO BE LIKE TRAVELING. YES, AND FOLLOWING UP, A LITTLE BIT ON SHIVANI'S QUESTION, YOU ARE TALKING ABOUT CREDIT RETRIEVAL SPECIFICALLY, BUT THERE IS ALSO THE LIMITATION AND YOU TOUCHED ON IT IN YOUR PRESENTATION LAST TIME. I WANT TO BRING THAT UP AGAIN OF, THERE'S A LIMITATION OF THREE OUTSIDE CREDITS THAT STUDENTS CAN BRING RIGHT NOW. SO MY PERCEPTION IS THAT IS LESS CREDIT RETRIEVAL AND MORE -- THAT IS A PATH FOR STUDENTS TO ACCUMULATE CREDIT. IS THERE A REASON WHY THE LIMIT IS THREE? WHAT WOULD IT TAKE TO CHANGE THAT? I DO WANT TO RECOGNIZE THE EQUITY ISSUES OF BEING ABLE TO PAY FOR IT, BUT IF WE WERE ABLE TO ADDRESS THAT, IS THERE ANY SPECIFIC REASON WHY WE ARE LIMITING KITS TO THREE CLASSES
RIGHT NOW? >> THAT IS ONE OF THE RECOMMENDATIONS ALSO, TO EXAMINE POLICY BECAUSE NEITHER OF US ARE REALLY SURE WHETHER THAT'S JUST DISTRICT POLICY OR THAT IS PULLED OUT OF A RCW AT SOME POINT. PART OF THAT IS TO RESEARCH THAT QUESTION AND MAKE IT EASIER FOR KIDS TO BRING CREDIT IN. EVEN PRE-APPROVING CERTAIN PROVIDERS -- WE HAD A PARENT EMAIL US ABOUT A STUDENT TAKING AP PHYSICS B AND CALC BC THAT WASN'T OFFERED AT HIS PARTICULAR SCHOOL. THERE ARE ONLINE PROVIDERS, BUT WE DON'T MAINTAIN A LIST OF -- THESE ARE APPROVED. AP IS EASIER TO APPROVE BECAUSE THERE ARE RIGID REQUIREMENTS. DOING POSTS -- BOTH OF THOSE THINGS DISH EXPANDING THE NUMBER OF CREDITS KIDS CAN BRING IN FROM THE OUTSIDE -- ARE POINT -- WHAT IS MORE INNOVATIVE ABOUT WHAT WE ARE ATTEMPTING TO DO IS WE WANT TO MAKE IT EASIER, NOT HARDER FOR KIDS. WE WANT TO GIVE MORE OPTIONS, NOT LESS OPTIONS.
THERE ARE DIFFERENT WAYS THAT WE CAN PROVIDE OPPORTUNITIES FOR KIDS. THAT'S ALSO WHY WE ARE NOT TRYING TO RECOUP THE FULL COST. THE RECOMMENDATION WAS TO RECOUP ABOUT 50% OR MORE
OF THE DISTRICT EXPENSE. >> CAN YOU TALK A LITTLE BIT MORE ABOUT THE CROSS ENROLLMENT POSSIBILITIES? I KNOW THAT WAS MENTIONED THAT THERE WAS A RECOMMENDATION TO ALIGN HIGH SCHOOL SCHEDULES, BUT HOW DOES A CROSS ENROLLMENT POSSIBILITY -- HOW DOES THAT SUPPORT THE MAIN GOALS?
>> SAME KIND OF THING. THE SAME FAMILY WAS IN THE CHOICE SCHOOL. THE SCHOOL DOESN'T OFFER THOSE CLASSES BECAUSE THEY DON'T HAVE ENOUGH KIDS TO RUN A SECTION OF IT. THEY LOOKED AT GOING TO OTHER HIGH SCHOOLS, BUT THE SCHEDULES WERE SO MISALIGNED THAT THERE WAS NO POSSIBILITY FOR THEM TO DO THAT. IF THE SCHOOLS HAD AN ALIGNED SCHEDULE, THERE MIGHT BE OPPORTUNITY FOR -- IF THEY DON'T OFFER THIS ONE CLASS AT MY SCHOOL -- SO I'M GOING TO JUMP OUT SIXTH BP AND TAKE IT AT THIS OTHER SCHOOL. THAT IS WHAT WE ARE THINKING ABOUT. ARE THERE OPPORTUNITIES THAT WE COULD CREATE FOR KIDS LIKE THAT? OR EVEN FOR THE -- IF WE RUN AFTER SCHOOL, SEVENTH PERIOD -- ARE THERE OPPORTUNITIES TO ALLOW KIDS TO
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DO THOSE KINDS OF THINGS COME ALSO? IT OPENS UP, PERHAPS, SOME OPPORTUNITY THAT WOULDN'T EXIST BECAUSE THERE ARE SOME UNIQUE THINGS ABOUT DIFFERENT SCHOOLS.>> I WAS JUST WONDERING, ON THE 2024 NUMBERS , ARE THEY
PREDICTIONS? >> WHAT ARE YOU LOOKING AT?
>> I'M LOOKING AT SLIDE 39. HIGH SCHOOL CREDITS , LEAVING
MIDDLE SCHOOL. >> I PROBABLY SHOULD HAVE SAID
THAT. SORRY. >> YEAH. THOSE ARE CURRENT
NUMBERS POINT >> OKAY. I WAS WONDERING BECAUSE THERE WAS SUCH A HUGE JUMP. THAT PREDICTION SEEMS A
LITTLE OFF. >> THE BIG JUMP, THOUGH, SHIVANI BETWEEN 2023 AND 2024 IS BECAUSE THE STATE MADE A CHANGE. WE USED TO HAVE TO REQUEST TO PUT YOUR -- YOU HAVE TO REQUEST THAT TO GO ON YOUR HIGH SCHOOL TRANSCRIPT . NOW, IT AUTOMATICALLY GOES ON AND YOU HAVE TO REQUEST FOR IT TO COME OFF BY JUNIOR YEAR. THAT SHIFT PROBABLY ISN'T A BIG SHIFT OF KIDS TAKING. IT IS MORE AN ISSUE OF LAW CHANGE. IT
HAPPENED AUTOMATICALLY. >> OKAY. THANK YOU FOR
QUALIFYING THAT. >> DIRECTOR GUTHRIE.
>> YOU MENTIONED THE POSSIBILITY OF 0 OR, YOU KNOW, WHATEVER THE AFTERSCHOOL PERIOD WOULD BE. EIGHTH PERIOD RIGHT NOW. AND OBVIOUSLY, TRANSPORTATION COULD BE A CONCERN THERE. OF, YOU KNOW, IF KIDS ARE TYPICALLY TAKING THE BUS TO SCHOOL, IN A, AS IT STANDS RIGHT NOW, THEY WOULD HAVE TO HAVE THEIR OWN TRANSPORTATION TO TAKE ADVANTAGE OF EITHER OF THOSE OPPORTUNITIES. I KNOW THERE WAS DISCUSSION ABOUT THAT. CAN YOU -- WHAT -- OR -- I FORGOT THE DISCUSSION. HOW WOULD THAT FIT INTO OUR CURRENT TRANSPORTATION FUNDING? WITH AN EYE TOWARDS KNOWING THAT IS ONE OF OUR BIG LEGISLATIVE PRIORITIES THIS YEAR, ARE THERE THINGS WE SHOULD BE THINKING ABOUT AS WE BRING THAT TO OUR LEGISLATORS? I KNOW THERE'S A LOT THAT GOES INTO TRANSPORTATION ASIDE FROM THIS, BUT I'M CURIOUS ABOUT THAT PARTICULAR PIECE.
>> IT PROBABLY ISN'T GOING TO FIT WITHIN OUR CURRENT TRANSPORTATION BECAUSE ONE THING WE COULD NOT BEFORE IS A PREDICTABLE FORMULA. THAT WOULD BE HELPFUL. THAT ALSO IS WHY WE HAVE THAT LITTLE -- WE ARE NOT ASKING TO RECOUP ALL OF THAT BECAUSE IF WE ARE GOING TO RUN ACTIVITY BUSES -- THAT IS LOCAL FUNDING THAT WOULD NEED TO PAY FOR THAT. AND THEN WE WOULD HAVE TO FIGURE OUT LOGISTICALLY -- THAT IS WHY WE SHOULD EXPLORE IT AND NOT ABSOLUTELY DUDE BECAUSE WE MAY FIND WE DON'T HAVE LOTS TO DO THAT WITH.
>> I'M INTERESTED IN SEEING HOW IT WOULD AFFECT THE STUDENTS PARTICIPATING IN ATHLETICS. IF A STUDENT IS INTERESTED IN A SEVENTH PERIOD AND PARTICIPATING IN ATHLETICS, HAD WE MAKE THAT ADJUSTMENT FOR THEM?
>> ALL OF THAT WOULD HAVE TO BE DETERMINED. YOU ARE RIGHT. YOU COULDN'T TAKE SEVEN OR WHATEVER THAT AFTERSCHOOL IS CALLED. PARTICULARLY IN SEASON. THERE ARE SOME WAYS THAT WE
COULD DO IT. >> DIRECTOR LIBERTY -- DIRECTOR
LALIBERTE . >> I HAVE QUESTIONS ON THE BUDGET IMPACT ON THE RECOMMENDATION. IT READS, OPTIONS SHOULD REDUCE OVERALL COST OF HIGH SCHOOL SCHEDULE BY A MINIMUM OF 50%. WHAT ARE WE INCLUDING AS PART OF THE LOCAL COST? WHAT ARE THE COMPONENTS OF THAT?
>> IT IS THE 57.2 FTE. THE COST OF RUNNING THE SEVENTH PERIOD.
>> GOT IT. THAT IS THE LOCAL COST. OKAY. AND SO, THE RECOMMENDATION -- THE COST OF THAT RIGHT NOW IS AROUND EIGHT POINT SOMETHING MILLION. I CAN'T REMEMBER THE NUMBER.
>> IT IS 8.2. IT IS UP FOR NEXT YEAR.
>> SO THE RECOMMENDATION WOULD BE TO REDUCE THAT TO -- REASONABLY IT WILL GO UP. FOUR POINT SOMETHING.
>> THE RECOMMENDATIONS THAT SHOULD -- THAT IS A CONSIDERATION. HOW SHOULD I UNDERSTAND THAT WORK?
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>> SO WHATEVER WORD WAS USED THERE CAME PROBABLY FROM ME. I WAS TRYING TO PROVIDE A PARAMETER FOR THE TECHNICAL TEAM IF THEY CAME BACK AND SAID WE WERE ABLE TO REDUCE IT BY 49%. AND WE HAVE A PRETTY AMAZING PLANTED TICKET FOR FEEDBACK. THAT WOULD BE WITHIN THE PERIMETER, BUT THE IDEA THAT WE ARE TRYING TO RECOUP ABOUT $4 MILLION FROM THE LOCAL COST IS WHAT WE ARE TARGETING.
>> DIRECTOR GUTHRIE. >> LAST ONE, I PROMISE. MAYBE I WON'T PROMISE, BUT FOR NOW. THERE WAS TALK OF THE BLOCK SCHEDULES -- AND THANK YOU FOR CLARIFYING THE BLOCK SCHEDULE THAT WAS CONSIDERED BACK IN -- WHENEVER IT WAS. VERSUS THE MODIFIED SCHEDULE THAT OTHER SCHOOLS ARE RUNNING. I'M CURIOUS, TOO, WITH THOSE MODIFIED SCHEDULES, DID THOSE ARISE AS A RESPONSE TO THE SEVENTH PERIOD A DAY, OR DID
THOSE EXIST BEFORE? >> THEY RUN DIFFERENT SCHEDULES. NOT THE TRADITIONAL 6 OR 7.
>> OKAY. SO THEN IF WE WERE TO GO BACK TO SIX PERIODS, WHEN HE SCHOOLS MIGHT HAVE A MODIFIED BLOCK SCHEDULE STILL?
>> THAT IS PART OF TRYING TO GET CONSISTENCY ACROSS THE SCHOOLS. WE DIDN'T SAY YOU COULDN'T RUN A MODIFIED BLOCK.
WE NEED TO RECOUP ABOUT HALF OF THE COST.
>> IT DOES MATTER, YES, FOR THE CROSS ENROLLMENT AND FOR RUNNING START BECAUSE IT GETS REALLY HARD WHEN DIFFERENT DAYS HAVE DIFFERENT PERIODS. ESPECIALLY FOR PART-TIME, IF THE STUDENTS ARE TRYING TO DO PART-TIME WITH THEIR HIGH SCHOOLS AND PART-TIME WITH ONE OF THE OTHER PROGRAMS OUTSIDE, AND IT'S NOT CONSISTENT AS TO SUNNY UP FOR A THIRD BP -- BUT IT MEETS MONDAYS AND THURSDAYS EXCEPT FOR TUESDAY'S -- THAT GETS REALLY HARD WITH SOME OTHER SCHEDULE THAT YOU'RE TRYING TO INCORPORATE. THAT IS WHY I WAS CURIOUS ABOUT THAT.
IT SOUNDS LIKE IT'S OUTSIDE THE SCOPE OF THIS CONVERSATION.
SOME COMMON BELL SCHEDULE IS IF WE DO END UP ON A MODIFIED BLOCK, ONE OF THE CURIOSITIES I'VE HAD IS, DO ALL OF OUR TEACHERS FEEL COMFORTABLE AND PREPARED TO TEACH IN A MODIFIED BLOCK? AND, YOU KNOW, I DON'T REMEMBER IN MY TEACHER COURSE PREP WORK TEACHING IN A MODIFIED BLOCK. IT IS A DIFFERENT TEACHING METHOD. IF THAT IS THE DIRECTION WE GO, CONSISTENTLY ACROSS THE DISTRICT, I WANT TO MAKE SURE WE PROVIDE THE SUPPORT TO OUR TEACHERS TO UTILIZE AND LEVERAGE THOSE LONGER PERIODS OF TIME THAT'S IN ALIGNMENT WITH BEST PRACTICE, AND BENEFICIAL FOR KIDS. THAT'S ANOTHER PIECE I HAVE THOUGHT OF AROUND THIS, AS WELL.
>> DIRECTOR LALIBERTE. >> WILL THE TECHNICAL TEAM BE LOOKING AT CHANGES TO START AND END TIME AS PART OF THIS WORK? I UNDERSTAND THAT'S NOT STRICTLY PART OF THE SCOPE OF THIS PROJECT, BUT IT SEEMS TO ME IF WE ARE MAKING CHANGES TO THE NUMBER OF PERIODS IN THE DAY, THAT COULD BE A COMPONENT IN TERMS OF THE START TIMES AND THE END TIMES.
>> IT IS A BIT OUTSIDE OF SCOPE FOR THIS TECHNICAL TEAM. AND OUR REQUIREMENT IS WE HAVE TO MEET OUR HOURS REQUIREMENT BASED ON A TWO-PRONGED APPROACH. EITHER 1080 AVERAGE HOURS FOR HIGH SCHOOL AND 1000 HOURS FOR STUDENTS IN GRADES FIRST THROUGH EIGHTH GRADE. OR AN AVERAGE OF 1027 INSTRUCTIONAL HOURS. FIRST THROUGH 12TH GRADE. WE HAVE TO MEET ONE OF THOSE TWO. RIGHT NOW, WE MEET THE 1080 INSTRUCTIONAL HOURS FOR OUR HIGH SCHOOLS. IF WE WERE TO REDUCE THAT, WE WOULD MAKE SURE WE ARE MEETING THE AVERAGE 1027 AS A SCHOOL DISTRICT. SO IS IT OUTSIDE OF THE QUESTION? NO.
BUT THERE'S ALSO OTHER IMPLICATIONS WE WOULD HAVE TO WORK THROUGH. LABOR PARTNERS. OTHER CONSIDERATIONS THAT WERE MADE IN 2017 WHEN WE SHIFTED. ACTUALLY, IT WAS 2016, OR 2017 , WHEN WE ADDED 20 MINUTES TO THE DAY. AND THEN WE ADDED THE
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SEVENTH PERIOD. THAT WAS LOOKING AT THE OVERALL PLANNING TIME FOR STAFF, KNOWING THAT THEY WOULD HAVE LESS TIME BEFORE AND AFTER THE BELL, AND THEIR ELEMENTARY AND MIDDLE SCHOOL COLLEAGUES. BUT THEY WOULD HAVE MORE PLANNING TIME EMBEDDED WITHIN THE SCHOOLING. THERE IS A VARIETY OF CONSIDERATIONS THAT HAVE TO BE MADE TO CONSIDER THAT. I DON'T WANT THAT TO BE A LIMITING FACTOR OF THE TEAM AND I DON'T WANT THAT TO BE SUNNY THAT WE JUST DON'T THINK ABOUT. I DON'T THINK THAT'S FULLY THIS TEAM, THE TECHNICAL TEAM. IT IS MORE THAN JUST THE STEAM THAT NEEDS TO THINK ABOUT IT.>> RIGHT. >> I'M NOT SURE I HAVE ENOUGH HAIR LEFT THAT IS NOT GRAY. JUST SAYING.
>> I WANT TO ASK MY QUESTION IN A DIFFERENT WAY, THEN. SO THE EXPECTATION IS THAT THIS WORK THAT WE ARE DOING FOR THE HIGH SCHOOL , THE EXPECTATION IS THAT WILL NOT AFFECT THE START AND END TIMES WE HAVE IN PLACE RIGHT NOW.
>> I THINK THE TEAM IS ENTERING INTO THEIR TECHNICAL WORK , ASSUMING THE CURRENT STRUCTURE OF THE SCHOOL DAY.
>> GOT IT. OKAY. >> AND IF WE WANT THEM TO THINK DIFFERENTLY ABOUT IT, WE WILL INSERT THAT VARIABLE INTO THEIR
>> ERIC, THE OTHER WAY WE THOUGHT ABOUT THAT IS WE ARE NOT CHANGING THE NUMBER OF HOURS REQUIRED FOR CREDIT.
>> OKAY. >> SO THAT WOULD BE CONSISTENT, SO THAT DRIVES THE LENGTH OF THE SCHOOL DAY AND START AND END TIMES, AS YOU KNOW, ARE VERY COMPLEX.
>> SHIVANI. >> COULD SOMEONE EXPLAIN WHAT A HALF BLOCK DAY OR WHATEVER IS? I WAS SO LOST.
>> YEAH. IN A TRUE BLOCK, LIKE A 4 X 4 BLOCK SCHEDULE, YOU WOULD TAKE FOUR CLASSES PER SEMESTER, AND IT IS A WHOLE YEARS CREDIT. YOU COULD ACCUMULATE OVER THE COURSE OF ONE SCHOOL YOUR EIGHT CREDITS DOING THAT. THAT HAS SOME CHALLENGES BECAUSE YOU'RE ONLY TAKING FOUR CLASSES, BUT YOU ARE TAKING THEM FOR A MUCH LONGER TIME, AND YOU ARE CRAMMING A YEARS WORTH OF CONTENT INTO A SEMESTER. ONE OF THE PLACES WHERE THAT HAS PARTICULAR CHALLENGES IS AP. IF YOU TAKE AP CALC IN THE FALL, YOU DON'T TAKE THE TEST UNTIL MAY, THERE'S BEEN SOME RESEARCH AROUND THAT. THERE IS A BIT OF A DEFLATED SCORE. IT IS NOT DRAMATICALLY SO, BUT THAT IS A CHALLENGE. THE WAY SCHOOLS ARE RUNNING IT NOW, YOU ARE STILL TAKING SEVEN CLASSES. YOU ARE JUST MEETING WITH FIRST THROUGH THIRD PERIOD DAY ONE, 437 DAY TWO AND ONCE THEY, YOU MIGHT GO TO ALL OF THEM FOR A SHORT AMOUNT OF TIME, SO THEY ARE STILL RUNNING A SEVEN PERIOD DAY. THEY'RE JUST ALTERNATING WHICH DAY THEY GO TO WHICH CLASS.
>> ANYONE ELSE? >> WE ARE ALSO NOT CONSIDERING STARTING IN MID-AUGUST. JUST WANT TO MAKE SURE THAT'S --
>> I THINK THAT'S A GREAT IDEA.
>> WE ARE NOT CHANGING THE CALENDAR.
>> I THINK I HAD A COUPLE OF FOLLOW-UPS ON THE TECHNICAL COMMITTEE. IF YOU COULD SPEAK TO THE MAKEUP OF THE TECHNICAL COMMITTEE AND WHY IT IS MADE UP OF WHO IT IS MADE UP OF, AND THEN, I'LL ASK MY SECOND QUESTION AFTER YOU DO THAT.
>> I MET WITH DALE CODY -- I DON'T REMEMBER WHAT DAY IT WAS LAST WEEK. ARE TWO SECONDARY LEVEL DIRECTORS -- HIGH SCHOOL PRINCIPALS, HIGH SCHOOL COUNSELORS, THOSE ARE THE PEOPLE THAT HAVE THE MOST KNOWLEDGE OF HOW MASTER SCHEDULING WORKS AT THE HIGH SCHOOL LEVEL. DALE AND I WOULD PARTICIPATE IN THIS MEETING IS, BUT REALLY, THAT WOULD BE THE TECHNICAL WORK GROUP. AND THEN A LITTLE SUPPORT FROM BARBARA BECAUSE WE COME UP WITH DIFFERENT IDEAS AND WE HAVE TO COST THEM OUT TO SEE RIDICULOUSLY EXPENSIVE, OR IS THIS FITTING WITHIN THE PARAMETERS? IS CURRENTLY WHAT WE ARE THINKING. THE COMMITTEE THAT WE JUST RAN HAD SOME OF THOSE FOLKS, -- I'M AN ELEMENTARY GUY. I DON'T KNOW HOW TO DO A MASTERS SCHEDULE. WE NEED PEOPLE WHO HAVE DONE THAT WORK. REGULARLY , TO BE ABLE TO HELP US THROUGH THAT. SO THAT'S WHAT WE ARE THINKING CURRENTLY.
>> I HAVE A QUESTION ABOUT -- I TOTALLY UNDERSTAND TRYING TO HAVE THE EXPERTISE , CREATING A SECONDARY MASTER SCHEDULE -- INAUDIBLE ] AT THE SAME TIME, THE RECOMMENDATIONS RIGHT NOW DON'T FIT INTO A MODEL THAT WE KNOW WITH A SIX PERIOD DAY OR A
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SEVEN PERIOD DAY. I'M CURIOUS, LIKE THE CREATIVITY OF TRYING TO FIGURE OUT ALTERNATIVE MODELS OR OPTIONS . IS THERE VALUE IN EXPANDING THE COMMITTEE , OR IS THAT TBD?>> I'D SAY TBD. I'M NOT OPPOSED TO IT. THERE ARE SO MANY LITTLE VARIABLES AT PLAY, LIKE THE 7000, 80,000 MINUTES -- CAN WE JUST USE A COLLEAGUES SCHEDULE? IT IS BALANCING THOSE TWO THINGS THAT REALLY IS GOING TO BE PART OF IT. THE PIECE I WILL SAY IS THAT I ALWAYS INTEND FOR THE WORK TO COME BACK TO THE ORIGINAL COMMITTEE. SO WE WILL RECONVENE THAT COMMITTEE AS WE ARE WILLING TO DO IT AGAIN AT THE BEGINNING OF NEXT YEAR TO SORT OF LOOK AT THE OPTIONS THAT WE'VE COME UP WITH AND TALK THROUGH THOSE AND THEN TAKE THEM OUT FOR A MORE BROAD ENGAGEMENT PROCESS. I DO WANT SOME EYES ON IT. BUT I WOULD HAVE TO THINK ABOUT WHO MIGHT BE THAT PERSON THAT COULD BRING IN SOME OF THOSE IDEAS , SO DON'T SPEND ALL SUMMER LOOKING AT SOMETHING THAT WE KNOW IS NOT VIABLE FROM THE
START. >> AND THEN MY SECOND QUESTION WAS -- I UNDERSTAND THE TIMELINE . THE SECONDARY MASTER SCHEDULES HAVE TO START GETTING PUT TOGETHER BY OCTOBER THE YEAR PRIOR. THE PLAN RIGHT NOW IS FOR THE TECHNICAL COMMITTEE -- CORRECT ME IF I'M WRONG -- TO DO THEIR WORK OVER THE SUMMER INTO AUGUST, AND THEN SEPTEMBER WILL BE THE MONTH FOR ENGAGEMENT AND FEEDBACK BEFORE A DECISION AROUND WHAT THE NEXT
YEAR WILL BE, CORRECT? >> THAT IS CORRECT AS FAR AS I UNDERSTAND IT. IT IS REALLY MORE ABOUT COURSE CATALOGS AND ALL OF THAT STUFF -- IT STARTS TO GET PREPARED AROUND OCTOBER AND NOVEMBER. OCTOBER IS WHAT WE ARE SHOOTING FOR. WE COULD
GO INTO OCTOBER A LITTLE BIT. >> I THINK BEGINNING OF SCHOOL AND IN THE MONTH OF SEPTEMBER, FAMILIES ARE COMING OUT OF LONG SUMMERS AND GETTING INTO THE HANG OF THINGS. IT COULD BE A PRETTY DIFFICULT TIME TO GET ENGAGEMENT AND PEOPLE'S ATTENTION FOR SOME THINGS LIKE THIS. I BRING THAT UP BECAUSE WHEN WE WERE INTERVIEWING OUR STUDENTS FOR THE OPENING STUDENT REP POSITION, A COUPLE OF STUDENTS ACTUALLY BROUGHT UP -- IS THERE SOMETHING GOING ON WITH A SIX PERIOD DAY? THERE WAS JUST A LACK OF KNOWLEDGE AROUND THE WORK THE COMMITTEE HAS DONE ALL YEAR AND WILL WHERE THE RECOMMENDATIONS ARE AND WHERE WE ARE GOING. I HAVE SOME CONCERNS ABOUT HAVING SUCH A TRUNCATED ENGAGEMENT PERIOD AND IT BEING IN THE MONTH OF SEPTEMBER, AS WELL. I DON'T KNOW WHAT THE PLANS ARE FOR STRATEGY AROUND THAT. BUT I DO HAVE A CONCERN THERE. I JUST
WANTED TO SHARE. LOL. >> I WAS WONDERING IF YOU COULD CLARIFY IF WE DO GO TO 86 PERIOD DAY, IF THAT WOULD AFFECT THE END TIME OF SCHOOL, SINCE IF WE ARE GETTING RID OF A PERIOD, WOULD YOU EXTEND HOME RUN -- ROOM?
>> THAT IS THE WORK. WE ARE NOT THINKING ABOUT SHORTENING THE
SCHOOL THOUGH. >> IT IS DAYS AND HOURS. THAT CANNOT CHANGE. THAT HAS TO BE CONSISTENT. AND I'VE ENCOURAGED THE COMMITTEE ALL ALONG NOT TO THINK OF THIS IN TERMS OF A BINARY. IT DOES NOT HAVE TO BE A SIX PERIOD OR A SEVEN PERIOD DAY. THAT IS THE WORK THAT HAS TO OCCUR. WHAT ARE CREATIVE OPTIONS? IT MIGHT BE A SIXTH PERIOD, BUT WHAT ARE
OPTIONS WE CAN LOOK AT? >> SURE. BUT IT SPARKED -- I WAS JUST THINKING ABOUT THIS IF WE HAD A SIX PB DATE AND WE ARE REQUIRED TO BE IN SCHOOL FOR A NUMBER OF HOURS, HOW MANY OF THOSE HOURS CAN BE HOMEROOM TIME? YOU CAN SEE THE CARS LEAVING THE PARKING LOT EVERY TIME OUR HOMEROOM HITS. HOW DOES THAT IMPACT ATTENDANCE? IF I'M IN HOMEROOM BECAUSE I'M ON A BLOCK SCHEDULE -- THAT MEANS I WOULD BE IN HOMEROOM FOR THREE DAYS OF THE WEEK, HOW DOES THAT AFFECT IT?
>> YEAH. THAT IS ALL PART OF IT. I THINK BELLE VIEW STILL
[00:35:02]
RUNS A FLEX PERIOD IN THEIR SCHOOL DAY. THERE ARE DIFFERENT WAYS TO DO THAT. A LOT OF OUR HIGH SCHOOLS RUN THESE FLEXIBLE SCHEDULES. ONE OF THE COMMITTEE MEMBERS IS AN AP TEACHER. HE SAYS HE HAS A HARD TIME BECAUSE I HAVE TO MAINTAIN MY CLASS FULL OF KIDS AND THEN PULL 8 TO 10 KIDS FROM OTHER CLASSES FOR THAT. ARE THERE WAYS WE CAN STRUCTURE IN THE SCHOOL DAY SOME OF THOSE INTERVENTION OPPORTUNITIES USING SOME OF THAT TIME? ON A MORE REGULAR , CONSISTENT BASIS? THAT IS WHATWE ARE THINKING ABOUT. >> WITH THERE BE AN OPPORTUNITY FOR THERE TO BE OPTIONAL TIME? WE HAVE A TUTORIAL TIME THAT IS NOT REQUIRED BUT IT COUNTS AS OURS.
>> YEAH. ALL OF THAT SHOULD WORK.
>> ECHOING DIRECTOR CHOI'S CONCERNS, IF FAMILIES ARE NOT AWARE THIS IS COMING -- AND AT THAT POINT -- NOT ONLY IS IT A BUSY TIME OF YEAR, BUT COURSES ARE KIND OF SET. IF THERE IS A STUDENT THINKING, OH, I'M A FRESHMAN THIS YEAR, MY SOPHOMORE YEAR, I'M GOING TO TAKE THIS SET OF SEVEN CLASSES AND SUDDENLY, IN OCTOBER, WE ARE LIKE, NO. THAT IS MY CONCERN. I KNOW CAN MEDICATION WAS SENT OUT TO FAMILIES. I DON'T KNOW IF IT SUNK IN. I USUALLY LIKE TO BRING SOLUTIONS. I DON'T HAVE ONE. ARE THE COUNSELORS PREPARED? ARE THEY WORKING WITH SINCE TO HAVE THESE CONVERSATIONS GOING INTO NEXT SCHOOL YEAR? TO EASE THIS TRANSITION PERIOD -- IF IT ENDS UP -- I KNOW IT IS CHARGING BECAUSE IT IS NOT A DEFINITE. SO HOW DO YOU WORK THROUGH THAT? I ALSO WOULDN'T WANT PEOPLE TO BE CAUGHT OFFGUARD.
>> ANYONE ELSE? MUST COMMENTS? SHIVANI?
>> SORRY. I WANT TO ECHO THAT FROM A STUDENT PERSPECTIVE, TOO. BECAUSE THERE IS LIKE PLANNING THAT THE SCHOOL HAS US DO FRESHMAN YEAR WHERE THEY HAVE US MAP OUT OUR SCHOOL YEAR WITH ALL SEVEN PERIODS. IF THERE ARE STUDENTS THAT ARE PLANNING ON DOING ALL OF THEIR CORE GRADUATING CURRICULUM SENIOR YEAR, LIKE I DID COME IN SO MANY OTHER KIDS DID, THAT IS GOING TO AFFECT THEM, AND THAT IS GOING TO LIKE MAYBE HAVE -- FORCED THEM TO TAKE CLASSES OUTSIDE OF SCHOOL, SO AGAIN, MAKING SURE THAT LIKE COUNSELORS ARE AWARE, BECAUSE THAT'S A LOT OF SCHEDULING WORK , TO MOVE PEOPLE OUT. I FEEL LIKE THERE NEEDS TO BE LIKE TIME FOR THAT AND LIKE, I FEEL LIKE IT'S NOT LIKE A CHANGE THAT YOU CAN JUST, LIKE, SPRING UP BECAUSE THERE IS SO MUCH PLANNING THAT GOES INTO IT
AHEAD OF TIME. >> THAT'S ANOTHER REASON IT NEEDS TO BE DONE FAIRLY EARLY, SO WE HAVE TIME FOR COUNSELORS TO MEET WITH STUDENTS AND ADJUST AND DO THAT WORK. BUT YES, SHIVANI, YOU ARE RIGHT. THAT IS GOING TO BE A BIG SHIFT FOR PEOPLE. AND WE DON'T EVEN KNOW WHAT IT MIGHT BE YET. THAT IS THE OTHER PIECE. I DON'T KNOW WHAT TO TELL PEOPLE TO GET READY FOR. WE MADE THAT DETERMINATION.
>> WE DON'T HAVE A CRYSTAL BALL. ALL RIGHT. THANK YOU, EVERYONE, FOR YOUR COMMENTS AND QUESTIONS. IF THERE'S ANYTHING
[2. 2024-25 Annual Budget and Planning Process]
ELSE, THAT COMES TO MIND, FEEL FREE TO EMAIL THOSE QUESTIONS.NEXT TOPIC ON OUR AGENDA THIS EVENING IS THAT HE DOESN'T 24-2025 ANNUAL BUDGET AND PLANNING PROCESS. DR. HOMAN.
>> THE BOARD HAS RECEIVED INFORMATION AROUND CURRENT BUDGET UPDATES. OUR ENROLLMENT IN THOSE COMPONENTS. TONIGHT, WE BRING A TRUNCATED VERSION OF OUR TYPICAL PRESENTATION TO YOU. BUT I WANT TO PROVIDE YOU WITH A GOOD BOOK INTO WHAT THE UPCOMING '24-'25 BUDGET IS LOOKING LIKE. I WILL HANDED
OVER . >> THANK YOU. OUR DIRECTOR OF BUSINESS SERVICES IS HERE. THE BUDGET OFFICE HAS BEEN WORKING VERY HARD TO PREPARE THE BUDGET. SO WE WANT TO SHARE WHAT WE KNOW TODAY, AND WE ARE STILL PREPPING, SO THINGS ARE CONTINUING TO CHANGE, BUT WE ARE CLOSE. SO, ALL RIGHT. WE WANT TO GIVE YOU AN OVERVIEW, AND TODAY, WE'RE GOING TO TALK ABOUT WHAT HAS GONE INTO THE BUDGET PLANNING, OUR COMMUNITY ENGAGEMENT EFFORTS, AND THEN UNDERSTAND OUR '24 - '25
[00:40:01]
BUDGET SITUATION. SO JUST A REMINDER, OUR BUDGET IS DRIVEN BY OUR STRATEGIC PLAN, THE MISSION OF OUR DISTRICT, AND ENSURING THAT EVERY STUDENT IS SUCCESSFUL. OUR COMMITMENT TO EQUITY CONTINUES. AND THEN OUR CORE FOCUS AREAS ARE EQUITY, INCLUSION, AND MTSS .POLICIES THAT DRIVE THIS WORK AND THE TIMELINE, WE WILL TALK ABOUT THAT AT THE END. OUR ANNUAL BUDGET POLICY 6000 REALLY DRIVES THE BUDGET DEVELOPMENT PIECE. IT PROVIDES FOR STAFF PARTICIPATION AND SHARING INFORMATION, SO, AGAIN, EVERY YEAR, WE HAVE A PROCESS WHERE WE GET FEEDBACK FROM OUR DEPARTMENT AND PROGRAM MANAGERS. WE DIDN'T HAVE A LOT OF EXTRA DOLLARS TO REACH OUT AND SAY, WHAT THINGS CAN WE ADD? SO THERE WASN'T AS MANY CONVERSATIONS AROUND THAT AS BEFORE. BUT WE ALSO STARTED A BUDGET ADVISORY COMMITTEE THIS YEAR TO HELP GET OUR CITIZENS INVOLVED. AND EDUCATE THEM AND GIVE US FEEDBACK ON THE BUDGET PROCESS. SO OE 5 TALKS ABOUT OUR OPERATIONAL EXPECTATIONS. WE WANT TO SHARE ASSUMPTIONS INTO OUR BUDGET PROCESS AND PROVIDING THAT WE SHARE NECESSARY INFORMATION WITH THE BOARD. THAT IS PART OF THE REASON THAT WE ARE HERE THIS EVENING SHARING THAT. SO A REMINDER, OUR BUDGET CYCLE -- WE ARE HERE IN THE BUDGET PREPARATION PART OF THE BUDGET CYCLE, BUT IN THE FALL, WE REVIEW OUR ENROLLMENT, AND THEN IN JANUARY, FEBRUARY, WE ARE LOOKING AT OUR MIDYEAR PROJECTIONS TO HELP US UNDERSTAND WHERE WE ARE GOING TO END THE YEAR, AND THEN, WE BEGAN OUR BUDGET PREPARATION . WE HAD AN EARLY LEGISLATIVE SESSION THIS YEAR. THE LEGISLATURE DRIVES AND CAN IMPACT OUR BUDGET. WE SHARE THAT WITH YOU IN THE MARCH STUDY SESSION. AND PART OF THAT BUDGET PREPARATION ALSO LOOKS AT HOW DOES OUR ONE-YEAR BUDGET IMPACT OUR FUTURE? OUTLOOK. AND WE CONTINUE TO MONITOR AND REPORT ALL YEAR . AND SO SOME OF THE COMMUNITY ENGAGEMENT ACTIVITIES WE HAVE SHARED , AGAIN, WE'VE GOT MANY WORK GROUPS GOING ON THIS YEAR. OUR STRATEGIC PLANNING WORK GROUPS, OUR K-8 GIFTED WORKGROUP. WE HAVE A FACILITY ADVISORY COMMITTEE. ALL OF THOSE THINGS INFORM KIND OF OUR RESOURCE ALLOCATIONS, AND THEN WE PROVIDED TEAMS LIVE EVENTS, PROVIDING UPDATES TO OUR COMMUNITY, AND THEN PROVIDED A BUDGET UPDATE WITH OUR LEGISLATIVE IMPACTS. PART OF THE MONITORING AND REPORTING IS IT IS DONE ON AN ONGOING BASIS . BEFORE I JUMP INTO THE '24 - '25 BUDGET OUTLOOK, I WANT TO PROVIDE AN UPDATE ON '23 - '24. WE LAST PROVIDED INFORMATION IN MARCH. SINCE THAT TIME, CHRIS AND HIS TEAM HAVE BEEN DOING ONGOING MONITORING AND PUTTING A TABLE OF NUMBERS UP. I WILL TRY TO ORIENT YOU TO THIS. THE FIRST COLUMN IS THE BUDGET. THE '23 - '24 BUDGET. AND IT IS BROKEN UP BY BEGINNING FUND BALANCE, REVENUES, EXPENDITURES, AND ENDING FUND BALANCE. THE MIDDLE COLUMN IS WHAT WE SHARED WITH THE BOARD IN MARCH. AND THEN THE LAST COLUMN IS KIND OF AS WE ARE LOOKING, GOING FORWARD , WHERE WE ARE GOING TO END THE YEAR. OUR FISCAL YEAR RUNS SEPTEMBER THROUGH AUGUST. SO WE -- THE MARCH ESTIMATE THAT WE PROVIDED DID NOT INCLUDE OUR SPECIAL ED SAFETY NET DOLLARS.
SO THAT'S ANOTHER $6 MILLION THAT WE ARE RECEIVING AND SPENDING. AND SO, WE NEEDED TO ADD THOSE TO BOTH OUR REVENUES AND EXPENDITURES IN OUR ESTIMATES. WE ALSO POTENTIALLY ARE SPENDING ADDITIONAL $1 MILLION-$2 MILLION ON TRANSPORTATION COSTS FOR SPECIALIZED TRANSPORTATION.
ANOTHER THING -- I'M GOING TO GET INTO ACCOUNTING SPEAK AND I APOLOGIZE BECAUSE THIS IS THE -- OF THE -- THE -- IT'S WHAT ACCOUNTANTS LIVE FOR. WE HAVE SOMETHING CALLED GASB
[00:45:05]
ACCOUNTING REQUIREMENTS. IT HELPS US WITH BOND RATINGS AND THINGS LIKE THAT. WE DO FULL GAP ACCOUNTING. THEREFORE, WE HAVE TO FOLLOW GASB REQUIREMENTS. THAT IS THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD. THESE WERE NEW OVER THE LAST YEAR OR TWO. WE BELIEVE THEY ARE STRONG -- LARGER THIS YEAR. WE BELIEVE WE ARE GOING TO HAVE TO MAKE ABOUT $5 MILLION IN ADJUSTMENTS. THERE IS GASB 87 WHICH GOES INTO LEASES WHEN WE HAVE A FIVE-YEAR LEASE, WE LEASED THOSE.THAT WE EXPENSE THE FIVE-YEAR ESTIMATED COST OF THAT LEASE ALL IN ONE YEAR. SO WE ARE REQUIRED TO DO THAT. GASB 10 BECAUSE WE HAVE WORKERS COMPENSATION. OUR DEDUCTIBLE FOR OUR RISK MANAGEMENT, OUR PROPERTY AND LIABILITY ACCOUNTS -- IT IS SELF-INSURED FOR UNEMPLOYMENT. ALL OF THOSE -- WE HAVE TO EXPENSE ANY -- WE HAVE RESERVES -- WE SET ASIDE MONEY TO PAY OUT CLAIMS. WE KNOW THOSE CLAIMS ARE NOT EQUAL EVERY MONTH. WE HAVE TO SET ASIDE RESERVES TO PAY OUT THOSE CLAIMS. WHEN WE HAVE COMMITTED RESERVES AT THE END OF THE YEAR, WE ARE REQUIRED TO EXPENSE THEM. WE USED TO BE ABLE TO KEEP THEM IN A RESERVE ACCOUNT. WE NOW HAVE TO EXPENSE THOSE COMMITTED RESERVES. GASB 96 POINT I'M JUST THROWING OUT THESE NUMBERS BECAUSE I THINK IT'S IMPRESSIVE THAT SOMETHING CALLED -- MUST BE EXPENSED IN THE FIRST YEAR. IF WE HAVE MULTIYEAR AGREEMENTS, WE ALSO HAVE TO EXPENSE THEM. NOW, THE INTERESTING THING IS, NO ONE PACKED A FUND BALANCE BECAUSE WE PUT REVENUE. WE OFFSET THEM WITH THE REVENUE ADJUSTMENT.
THE ACTUAL COSTS ARE ACCOUNTED FOR ANNUALLY. AT THE BEGINNING OF THE AGREEMENT, WE HAVE TO BRING IN REVENUE AND EXPENDITURES. DID I SAY ANYTHING THAT YOU WOULD LIKE TO
CORRECT ? >> I THINK THAT'S CLOSE ENOUGH. THERE IS NO IMPACT TO FUND BALANCE. SO YOU COULD --
>> DO AN ENTRY IN AUGUST AND WE REVERSE IT ALL IN SEPTEMBER.
AND SO IT IS A REQUIRED ACCOUNTING ADJUSTMENT THAT WE THEN REVERSE.
YEAH. THE GASB EXPENSE. THE TRANSPORTATION COSTS ARE AND ACTUAL COST. THOSE AREN'T THE GASB REQUIREMENTS.
>> MILLION IN TRANSPORTATION THIS YEAR. YES. THAT WAS -- ALREADY -- SO -- SO WHAT ALL THAT MEANS IS I'M RECOMMENDING A BUDGET EXTENSION. AND I'LL GET INTO MORE DETAIL ON THAT, BUT, YOU KNOW , YOU CAN SEE OUR CURRENT BUDGET IS 556 MILLION. WE ARE ESTIMATING STILL UNDER THAT, BUT I WANT TO RECOMMEND A BUDGET EXTENSION. AND WHAT IS A BUDGET EXTENSION? SO WE HAVE TO -- WHEN YOU AS THE BOARD ADOPT THE BUDGET, THAT PROVIDES US WITH EXPENDITURE AUTHORITY. WE ARE NOT ALLOWED TO EXCEED THAT AUTHORITY, REGARDLESS OF HOW MUCH REVENUE WE BRING IN. SO EVEN IF ADDITIONAL REVENUES ARE AVAILABLE, WE CAN'T EXCEED OUR EXPENDITURE AUTHORITY. IF WE WANT TO EXCEED OUR EXPENDITURE AUTHORITY, WE HAVE TO ASK FOR THAT PRIOR TO EXCEEDING OUR EXPENDITURE . SO WHY DO THAT NOW WHEN WE ARE KIND OF CLOSE AND WE COULD MONITOR IT , WHY NOT MONITOR IT AND COME BACK IN AUGUST? WELL, WE ARE DOING A MAJOR FISCAL CONVERSION THIS SUMMER TO CUMULATIVE. SO WE REALLY WANT TO DO THAT PRIOR TO THE CONVERSION. WE ARE LEARNING OUR NEW FISCAL SYSTEM. THE ACCOUNTING ADJUSTMENTS THAT WE TALKED ABOUT ARE NOT FINALIZED UNTIL SEPTEMBER AND OCTOBER. SO ALL OF THAT WORK IS DONE RIGHT
[00:50:07]
BEFORE WE CLOSE OUR BOOKS, AND THAT GOES BEYOND -- SO SHOULD THAT 5 MILLION THAT I ESTIMATE BE 6 MILLION? THAT GOES BEYOND OUR TIMELINE -- THE LAST TIME WE CAN DO A BUDGET EXTENSION IS AUGUST 31ST. EVEN THOUGH THE ESTIMATES ARE BELOW BUDGET, I WANT TO BE PROACTIVE -- IF WE EVEN GO ONE DOLLAR OVER, THAT IS A PROBLEM. SO I WANT TO MAKE SURE THAT WE ARE WHERE WE NEED TO BE. BECAUSE I CAN'T DO A CORRECTION AFTER THE FACT. SO CHRIS WILL PREPARE A BUDGET EXTENSION CALLED AN M200. WE ARE REQUIRED TO HAVE A PUBLIC HEARING JUST LIKE WHEN WE ADOPT A REGULAR BUDGET. WE WILL BRING THAT AT THE JUNE 24TH BOARD MEETING. SO THAT'S OUR PLAN. SO.>> ALL RIGHT. MOVING ON. I HAVE 20 MINUTES. I'VE ALREADY EATEN UP 10, RIGHT, JOHN? ALL RIGHT. SO 24, 25 PRELIMINARY BUDGET. I WANT TO GIVE YOU THE HIGH LEVEL OVERVIEW. YOU HAVE SEEN A LOT -- THIS IS SIMILAR TO WHAT WE HAVE SEEN IN OUR BUDGET IN OUR STUDY SESSION.
ENROLLMENT FOR NEXT YEAR. ENROLLMENT DRIVES A MAJOR PORTION OF OUR REVENUES AND EXPENDITURES. WE ARE PROJECTING A SLIGHT DECLINE. WE SHARED OUR LONG-TERM PROJECTIONS WITH FLOW ANALYTICS. WE UPDATE OUR ACTUALS FOR THE BUDGET BASED ON REGISTRATIONS. SO ON A HEADCOUNT BASIS, WE ARE PROJECTING A LOSS OF ABOUT 81 STUDENTS FOR NEXT YEAR.
OVERALL, WE'VE LOST ABOUT, YOU KNOW, 558 STUDENTS SINCE THE PANDEMIC. I JUST WANT TO BRING BACK THIS SLIDE. THAT LOSS -- WE ARE WITH ELEMENTARY NUMBERS DECLINING. THAT IS THE BLUE PART OF THE BAR. MIDDLE SCHOOL IS REALLY LEVEL. AND THEN HIGH SCHOOL IS WHERE WE ARE GROWING. REALLY, THE GROWTH IN HIGH SCHOOL IS OFFSETTING THAT DECLINE IN ELEMENTARY. SO YOU CAN SEE HIGH SCHOOLS GROWN BY 16% SINCE THE PANDEMIC, WHEREAS ELEMENTARY HAS DECLINED BY 12% SINCE THE PANDEMIC. OVERALL, A 1.7% DECLINE IN OUR OVERALL ENROLLMENT SINCE THE PANDEMIC.
SO THIS SLIDE SHOWS -- AS I TALKED ABOUT, THAT WAS HEADCOUNT. THIS IS OUR AVERAGE ANNUAL FTE. THAT IS WHAT WE ARE ACTUALLY FUNDED ON. NOT HEADCOUNT. WE HAVE STUDENTS ENROLLED FULL-TIME. AGAIN, AS WE TALKED ABOUT AT OUR HIGH SCHOOLS, NOT ALL STUDENTS TAKE SEVEN PERIODS. THEY MAY NOT BE A FULL-TIME STUDENT. SO THIS SHOWS THE AVERAGE ANNUAL FTE.
THE FIRST COLUMN IS OUR ACTUAL ENROLLMENT THIS YEAR.
ELEMENTARY, MIDDLE, HIGH SCHOOL. SO WE WERE AT ABOUT ALMOST 29.5. SKILL CENTER, 408. A.L.E. THAT IS THE EMERSON K-12 ENROLLMENT. WHAT WE ARE BUDGETING IS A DECREASE.
HEADCOUNT WAS AROUND 80. AVERAGE ANNUAL FTE -- BECAUSE NOT ALL STUDENTS ARE FULL-TIME -- THE AVERAGE ANNUAL FTE IS DECLINING 174 FTE. WHEN WE START SHOWING THE BUDGET -- WHEN WE TALK WHAT ARE THE CHANGES FROM BUDGET? WE REALLY GO TO A BUDGET TO BUDGET LOOK. SO THIS SLIDE SHOWS YOU OUR ENROLLMENT PICTURE COMPARED TO LAST YEAR'S BUDGET. SO LAST YEAR'S BUDGET WAS 29,612. IF YOU REMEMBER ALL OF OUR REPORTING IN MARCH AND JANUARY WHEN WE PROVIDED YOU AN UPDATE, OUR ENROLLMENT CAME IN HIGHER THAN WE PLANNED IN THE BUDGET.
ENROLLMENT WAS HIGHER THAN WE PLANNED , AND THEN IT IS DECLINING. BUT FROM A BUDGET TO BUDGET STANDPOINT, WE ARE ACTUALLY GOING TO SEE AN INCREASE IN ENROLLMENT COMPARED TO LAST YEAR'S BUDGET. SO INCREASE HERE. DECREASE FROM ACTUAL OKAY. IT'S ALL CRYSTAL CLEAR. ALL RIGHT. ARE IT. JUST SOME OTHER KEY CHANGES. CTE, A SLIGHT INCREASE OF 110 STUDENTS AT THE HIGH SCHOOL. SPECIAL ED -- SPECIAL EDUCATION -- REALLY
[00:55:06]
LEVEL AT PRESCHOOL. K 21, WE ARE EXPECTING A SLIGHT DECLINE.WE ARE MONITORING THAT. BECAUSE THAT HAS THE MOST CHANGES. AND THEN ML CONTINUES TO INCREASE. SO OUR ML PROGRAM, ANOTHER 150 STUDENTS -- WHERE WE WERE THIS YEAR, CORRECT? THIS YEAR'S, YEAH.
>> OKAY. AND THEN RUNNING START IS LEVEL, KEEPING THAT LEVEL.
SO ASSUMPTIONS IN OUR BUDGET. THESE ARE THE NUMBERS WE SHARED WITH YOU IN MARCH. ENROLLMENT PROJECTIONS BASED ON OUR CURRENT REGISTRATIONS AND ESTIMATED FALL ENROLLMENT. WE TALKED ABOUT THE BUDGET. IT INCLUDES THE STATE PROVIDES A C.O.L.A. , OR I.P.D.. THEY MADE SOME PENSION -- BENEFIT ADJUSTMENTS AND PENSION RATE ADJUSTMENT SPURRED THE STATE PROVIDED FUNDING FOR A PROTOTYPICAL MODEL. AGAIN, TO REDUCE THE GAP, SO REDUCING WHAT -- WE ARE ALREADY SPENDING MORE THAN THE STATE PROVIDES. LEVY AMOUNT CHANGES BASED ON VOTER APPROVAL, AND CONTINUING TO UPDATE APPROVAL FOR SAFETY NET GRANTS AND SELF-SUPPORTING PROGRAM. AND ALL TALK ABOUT WE ARE GOING TO PROVIDE ADDITIONAL CONTINGENCY IN THE BUDGET. AND I WILL TALK ABOUT THAT LATER. ON OUR EXPENDITURE ASSUMPTIONS, WE WILL CONTINUE, AS WE ALWAYS DO -- ONLINE STAFFING WITH ENROLLMENT CHANGES. SO WITH ANY GROWTH AND WITH ANY LOSS. WE HAVE LOCAL COSTS WHEN THERE IS STATE FUNDING FOR SALARIES AND RETIREMENTS. WE TALK ABOUT THE LOCAL -- THE COST OF THE I.P.D.
IS ABOUT 5 MILLION FOR US, AND THEN , THERE'S CONTINUED FOR COST INCREASES AND CONTINUED PROGRAM NEEDS. AND THEN, AGAIN, WE WILL UPDATE THE EXPENDITURE ASSUMPTIONS FOR SELF-SUPPORTING PROGRAMS. SO I'M GOING TO WALK THROUGH JUST SOME OF THE THINGS, THE INVESTMENTS THAT WERE MADE IN THE BUDGET . WE IMPLEMENTED SOME INVESTMENTS THIS YEAR . WE HAD SOME CHANGES IN SPECIAL EDUCATION RELATED TO OUR HEARING -- STUDENTS WHO ARE HEARING IMPAIRED -- NEEDED TO MOVE A PROGRAM FROM CONTRACTUAL TO IN-HOUSE -- PROVIDE IN-HOUSE STAFFING. PROVIDE ADDITIONAL PARENT SUPPORT. WE HAD TO UPDATE OUR RISK MANAGEMENT CONTRACTS AND PROVIDE -- HAD SOME OTHER STAFFING ADJUSTMENTS RELATED TO SOME NEW GRANTS THAT WE RECEIVED. AND GOOD TRANSPORTATION ADDITIONAL COSTS. SO, AND THEN, '24 - '25 DOSE THAT IS MOVING FORWARD. SORRY. THE '23 - '24 INVESTMENTS WILL MOVE FORWARD. AND THEN FOR '24 - '25, PART OF OUR FIXED COSTS , AS WE TALKED ABOUT OUR PROPERTY AND LIABILITY INSURANCE CONTINUES TO INCREASE EVERY YEAR -- THIS IS ANOTHER 18%. SO $900,000 IN ADDITIONAL INSURANCE. I THINK WE ARE NOW AT THE $7 MILLION MARK FOR THAT. AND THEN OUR UTILITIES . ANOTHER 700,000 IN UTILITIES, AND REMEMBER, EVEN WITH ALL OF OUR SUSTAINABILITY AND ENERGY EFFICIENCY MEASURES, COSTS ARE INCREASING. THEY WOULD BE INCREASING EVEN MORE WITHOUT THOSE EFFORTS. AND THEN, OUR ANNUAL AUDIT -- SOME OF OUR BOARD MEMBERS PARTICIPATED IN THE ANNUAL EXIT AUDIT. THE STATE CHARGES US TO BE AUDITED EVERY YEAR. SO WE HAVE TO PAY FOR OUR ANNUAL AUDIT THAT THE STATE REQUIRES US TO DO. THAT IS ABOUT 170,000 -- ABOUT A $30,000 INCREASE FOR NEXT YEAR. SO AND THEN SOME ADDITIONAL INVESTMENTS IN OUR PROGRAMS -- ART MENTAL HEALTH CONTRACTS. WE HAVE A PARTNERSHIP WITH COMMUNITIES AND SCHOOLS. JUST SOME INFLATIONARY ADJUSTMENTS RELATED TO THAT, AND OUR Y.E.S.
CONTRACTS. OUR BEHAVIORAL HEALTH PROGRAM, AND THEN PRINT
[01:00:02]
EDUCATOR SUPPORT. SOME OF THAT IS GOING TO BE OFFSET BY SOME ADDITIONAL SAFETY NET REVENUES. AND THEN, SUSTAINABILITY, PUTTING SOME RESOURCES FOR THE PLAN DEVELOPMENT AND THEN SOME STAFFING TO OVERSEE THAT. AND THEN FINALLY, JUST , THE, SOME OTHER ADJUSTMENTS AND REALLY UPDATING OUR BUDGET ON BOTH AT THE REVENUE SIDE AND THE EXPENDITURE SIDE TO REFLECT ANTICIPATED REVENUES AND EXPENDITURES, SO SAFETY NET, SHARED WITH YOU, ADDITIONAL $6 MILLION, BOTH ON REVENUES AND EXPENDITURES. JUST AS WE -- OUR GRANTS EVERY YEAR -- BOTH FEDERAL AND STATE -- ARE SELF-SUPPORTING PROGRAMS THAT ARE CHILD CARE, NUTRITION SERVICES, AS THOSE INCREASE, WE NEED TO INCREASE BOTH REVENUES AND EXPENDITURES. WE WILL BE PROVIDING ADDITIONAL GRANT CONTINGENCY INTO THE BUDGET , AGAIN, TO TRY TO MAKE SURE WE HAVE ENOUGH RESERVES -- ENOUGH EXPENDITURE AUTHORITY , SHOULD WE HAVE REVENUE, AND THAT WILL HELP US DOING BUDGET EXTENSIONS.PROVIDING THAT AS WELL. SO OVERALL CHANGES , THIS PROVIDES THE DETAILS. I'VE SHARED THIS WITH YOU BEFORE. SO PRELIMINARILY -- WE ARE STILL CRUNCHING NUMBERS. THIS IS A HIGH-LEVEL ESTIMATE. OUR REVENUE BUDGET THIS YEAR IS 548.5 MILLION. ALL THE CHANGES ARE LISTED THERE. THERE ARE THE ENROLLMENT CHANGES. INVESTMENT INTEREST. THEY ARE GOING TO BUDGET ADDITIONAL INTEREST THIS NEXT YEAR. BASED ON WHAT WE ARE SEEING THIS YEAR. OUR LEVY BASED ON VOTER AMOUNT. THE STATE GRANTS WE TALKED ABOUT, AND THEN THE CONTINGENCY. SO OVERALL, A CHANGE IN REVENUE OF 48 MILLION, TO BRING THAT REVENUE TO $596.7 MILLION. ON THE EXPENDITURE SIDE, OUR CURRENT BUDGET IS $556.2 MILLION. SIMILAR CHANGES -- STATE COLA ADJUSTMENTS. THE LOCAL COST OF STATE C.O.L.A.
AND LABOR CONTRACTS, WE HAVE SOME SECOND-YEAR IMPLEMENTATION OF THE ADDITIONAL STAFFING AND OTHER COSTS RELATED TO OUR AGREEMENT . SOME THINGS WERE IMPLEMENTED IN THE FIRST YEAR OF THE CONTRACT AND OTHER THINGS IN THE SECOND YEAR.
WORKER'S COMPENSATION INSURANCE -- WE NEED TO RIGHT SIZE THOSE COSTS -- WE ARE SEEING INCREASES SINCE THE PANDEMIC, AS WELL. WE ARE RIGHTSIZING THE WORKERS COMPENSATION INSURANCE FUND, AND THEN ENROLLMENT INCREASES -- AS ENROLLMENT IS HIGHER, THEN STAFFING ALSO NEEDS TO BE HIGHER. AGAIN, THAT IS HIGHER FROM LAST YEAR'S BUDGET, NOT FROM ACTUAL. AND THEN THOSE ARE THE EXPENDITURES WE REVIEWED AND THE FIXED COST INCREASES AND OUR STATE GRANTS AND SELF-SUPPORTING PROGRAMS, AND OUR CONTINGENCIES. SO OVERALL EXPENDITURE CHANGES OF 46 MILLION TO BRING OUR EXPENDITURES TO $602.6 MILLION.
WHAT IS THAT WHAT THAT LOOKS LIKE -- THIS IS THE REVENUE.
CARRYING THAT FORWARD. WHEN HE SAW THIS IN THE PAST, WE HAD '23 - '24 AND THEN THREE YEARS AFTER THAT. THE 27, 28 IS A NEW YEAR THAT YOU HAVE NOT SEEN BEFORE. CARRYING OUR ESTIMATES FORWARD, AND HERE IS OUR EXPENDITURE PIECE. BRINGING THOSE AMOUNTS IN. THIS IS -- ASSUMES -- PRIOR TO RIGHTSIZING THE BUDGET, WE KNOW WE NEED TO BRING EXPENDITURES IN ALIGNMENT WITH REVENUES. THE YELLOW -- THE LINE CHART IS OUR ENDING FUND BALANCE. WE KNOW WE NEED TO HAVE THE MINIMUM OF 5% IS AROUND 29 TO 30 MILLION. OUR GOAL IS TO HAVE SOMEWHERE BETWEEN 8 AND 10%, WHICH IS IN THE $40-$50 MILLION RANGE. SO WE KNOW THAT WE DON'T AND WE ARE PLANNING FOR -- SIX TO $10 MILLION REDUCTION FOR THE '25 - '26 SCHOOL YEAR TO BRING
[01:05:16]
THOSE EXPENDITURES IN LINE WITH REVENUE. THE BOTTOM ROW IS THE FISCAL GAP RIGHT NOW -- HOW MUCH MORE SPENDING IS THAN REVENUES. THESE ARE THE ASSUMPTIONS. A LOT OF THIS IS NOT NEW, SO I WON'T READ ANYTHING, BUT JUST BEGIN OUR FOUR-YEAR ENROLLMENT DECLINE IS ASSUMED -- ARE PRETTY TYPICAL MODEL -- CHANGES AND AFTER '24 - '25. THE ASSUMPTIONS FOR I.P.D. , AND NO SIGNIFICANT CHANGES IN STATE FUNDING. WE HOPE OUR LEGISLATIVE REQUESTS ABOUT TRANSPORTATION AND SPECIAL ED WILL ACTUALLY CAUSE SOME SIGNIFICANT CHANGES IN STATE FUNDING, BUT RIGHT NOW, THE ASSUMPTIONS DON'T INCLUDE THAT. AND THEN OUR LEVY BASED ON VOTER APPROVAL. AND THEN ON THE EXPENDITURE SIDE, RIGHTSIZING STAFFING. LOCAL COSTS WHENEVER THERE IS A SALARY BENEFIT RETIREMENT CHANGE. WE KNOW THAT UTILITIES AND INSURANCE -- NO MORE INCREASES. WE KNOW THAT WE WILL CONTINUE TO INCREASE. I TALKED ABOUT THE IMPACT OF THE C.O.L.A.. SO TIMELINE AND NEXT STEPS -- WE ARE HERE AT THE PORT STUDY SESSION SHARING THIS INFORMATION. THE BOARD MEETING IS ON JUNE 24TH. WE WILL DO THE FORMAL DRAFT BUDGET PRESENTATION, AND THAT'S WHEN THE PUBLIC FEEDBACK PB BEGINS. AUGUST 5TH, WE WILL HOLD THE PUBLIC HEARING. AUGUST 26TH, WE WILL BRING THE BUDGET FOR BOARD ACTION TO ADOPT, AND THE LAST DAY THAT WE CAN ADOPT THE BUDGET IS AUGUST 31ST. AND THEN WE ARE -- WE HAVE A BUDGET ADVISORY MEETING -- I THINK IT IS NEXT WEEK . SO WE WILL BE PROVIDING KIND OF PRELIMINARY INFORMATION WITH THEM, TOO, AND GETTING THEIR FEEDBACK ON HOW TO PRESENT AND SHARE THAT.CLAIMANT >> OKAY. AND JUST SOME
>> YEAH, GRADUATION. THANK YOU.
>> THANK YOU SO MUCH, BARBARA. DIRECTOR STUART.
>> QUICK QUESTION. ON THE LIABILITY INSURANCE, WHAT ARE THE TYPES OF CLAIMS DRIVING OUR INSURANCE COSTS? IS IT ONE CATEGORY MORE SO THAN ANOTHER? I KNOW YOU HAD IT CUT UP INTO A DIFFERENT CATEGORY.
I SAW THAT. >> BECAUSE WE ARE IN A POOL, IT IS CLAIMED STATEWIDE. IT IS ALL OF -- IT IS LIABILITY -- FOR
ANYWHERE -- ISSUES -- JOHN? >> I CAN SPEAK TO IT. THINGS THAT GET SUBMITTED TO OUR INSURANCE PROVIDER FOR COVERAGE, ANYTIME THERE IS A BUS ACCIDENT -- IT COULD BE A FENDER BENDER. IT COULD BE, YOU KNOW, ANYTHING LIKE THAT. IF SOMEONE SLIPS, AND TRIPS AND FALLS ON OUR CAMPUS, IF THERE'S A CLAIM OF DISCRIMINATION -- THAT IS A
LIABILITY CLAIM. >> ALL OF THE PIPERS -- PIPE BURSTS THAT HAPPEN -- AND THAT HAPPENED NIGHT -- NOT JUST IN
OUR DISTRICT BUT STATEWIDE. >> WHEN THE GYMNASIUM FLOODED BEGINNING OF LAST SCHOOL YEAR. SO.
>> I WAS JUST WONDERING IF THERE WERE CERTAIN CATEGORIES THAT COULD MITIGATE THOSE.
>> YEAH, SO I DO KNOW THAT SCOTT EMERY AND HIS TEAM EVALUATE THE DATA READ NOT ONLY MONTHLY, BUT REALLY LOOKING BACK OVER TIME TO PROVIDE TRAINING . IF THERE ARE AREAS THAT NEED TO BE ADDRESSED. GOOD QUESTION.
>> AND THE RISK POOL DOES PROVIDE -- THEY GO THROUGH A THOROUGH ANALYSIS AND EVALUATION OF EACH DISTRICT TO SAY, DO YOU HAVE THESE MEASURES IN PLACE TO PREVENT -- AND DISTRICTS GET CREDIT IF YOU HAVE FOLLOWED THOSE STEPS, SO, AND I KNOW THAT WE SCORE VERY WELL ON THAT. BECAUSE THAT IS
OUR GOAL, IS TO PREVENT LOSS. >> YEAH.
>> I WORKED IN THE INSURANCE INDUSTRY, SO I UNDERSTAND THAT.
[01:10:02]
CYBERSECURITY, AND SO, THAT'S NOT ONLY PART OF THEIR COVERAGE, BUT THEY ALSO PROVIDE RESOURCES FOR PROACTIVE MEASURES, ASSESSMENT EVALUATIONS, TO PARTNERING SCHOOL DISTRICTS, TO AVOID ISSUES.DRIVERS. >> I WOULD SAY OVERALL, IT'S ALL THOSE AREAS I JUST REFERENCED.
>> JUST A FOLLOW-UP QUESTION AND COMMENT. JOHN, YOU HIGHLIGHTED SOME CLAIMS THAT COULD BE MADE THAT WOULD DRIVE COSTS, BUT BECAUSE WE ARE IN A RISK POOL, IT IS ALL MEMBERS OF THE POOL, AS WELL. I JUST WANT TO MAKE SURE THAT IS CLEAR. IT IS NOT JUST -- OUR COSTS ARE NOT INCREASING BECAUSE WE ARE SEEING NECESSARILY AN INCREASE OF INCIDENTS IN OUR DISTRICT.
IT IS AN INCREASE IN LIABILITY COSTS POOL WHY THAT IS DRIVING
IT. >> AND THE INSURANCE MARKET IS VERY CHALLENGING. AS YOU KNOW RIGHT NOW. SO JUST THE COSTS ARE GOING UP BECAUSE OF THE INSURANCE MARKET RIGHT NOW.
>> AND REMIND ME. WE MADE A CHANGE THIS PAST YEAR FOR HOW WE WERE THINKING ABOUT THAT. WE INCREASED OUR SELF INSURANCE POINT MEANING THAT WE COVER THE FIRST $250,000 OF ANY CLAIM, AND THAT OUR INSURANCE PROVIDER COVERS ANY REMAINDER OR ANYTHING ABOVE
THAT. >> THE THEORY IS THAT OVER TIME THAT WILL REDUCE OUR INSURANCE COSTS AND ARE COSTS ASSOCIATED
WITH LIABILITY INSURANCE. >> THAT IS PART OF IT. WE ARE SETTING ASIDE FUNDS IN THAT RESERVE TO COVER THOSE -- THAT $250,000 DEDUCTIBLE , SO TO SPEAK, AND AGAIN, OVER TIME, THE GOAL IS THAT WE CAN SET ASIDE LESS, SO.
>> I'M GOING TO SHIFT GEARS ENTIRELY. DOES ANYONE ELSE HAVE
ANYTHING ELSE ON THIS? >> I APPRECIATE -- THIS MAY END UP TURNING INTO A SPEECH. JUST KILL MY MIC IF IT GOES ON TOO LONG. I APPRECIATE -- I APPRECIATE THIS PRESENTATION IS STARTING OFF WITH OUR BOARD POLICY AROUND FINANCIAL PLANNING, AND LOOKING AT THIS PRESENTATION -- AND PREPARING FOR IT HIGHLIGHTED SOME OF THE GAPS WE HAVE -- SOME OF THE GAPS WE HAVE IN OUR CURRENT BOARD POLICIES, PARTICULARLY AROUND ENROLLMENT. SINCE I HAVE BEEN ON THE PORT -- AND I THINK PROBABLY WELL BEFORE, OUR BUDGET PLANNING -- OUR BUDGET PLANNING HAS ALWAYS BEEN BASED ON ENROLLMENT FORECASTS. WE HAVE CONDUCTED ENROLLMENT FORECASTS THAT DRIVE OUR BUDGET PLANNING. WE DON'T HAVE ANY BOARD POLICY THAT ACTUALLY DIRECTS THE DISTRICT -- WE DON'T SAY ANYTHING ABOUT ENROLLMENT IN TERMS OF OUR BUDGET. HISTORICALLY, IN A TIME OF INCREASING ENROLLMENT, MAYBE THAT'S NOT AS MUCH OF -- I DON'T KNOW. IT'S THE OTHER SIDE OF THE COIN. RIGHT. MAYBE IT'S NOT AS MUCH OF AN INTEREST IN TERMS OF THINKING ABOUT OUR BUDGET BEING CONSERVATIVE WITH BUDGETING. I DO THINK THE BOARD SHOULD THINK ABOUT DOING SOME WORK IN OE5 AROUND ENROLLMENT AND TRACKING OF ENROLLMENT AND FORECASTING .
I'M JUST HAVING THAT EMBEDDED IN OUR POLICY. I THINK IF WE COULD PRACTICE FOR BUDGET. OKAY. I'M ABOUT TO SHIFT GEARS
AGAIN. >> CAN I COMMENT ON THAT?
>> YOU CAN. AND THEN I'M GOING TO GO EVEN FURTHER AFIELD.
>> OKAY. I BELIEVE WHAT YOU ARE REFERENCING IS 5.2. IT SAYS, CLEARLY DESCRIBES REVENUES AND EXPENDITURES. AND IN THE STATE OF WASHINGTON, REALLY, THE ONLY WAY YOU CAN DESCRIBE REVENUES WITH ADEQUATE SUPPORTING DETAILS IS ENROLLMENT. I FEEL LIKE IT IS 5.2 NEEDS TO BE MAY BE EXPENDED. TO DESCRIBE WHAT ADEQUATE SUPPORTING DETAIL WOULD BE.
>> WELL, FOR ME, IT IS NOT JUST THAT. IT IS NOT JUST DESCRIBING IT. IT IS HAVING A BUDGET THAT REFLECTS -- THAT REFLECTS LONG-TERM ENROLLMENT. AND PLANS FOR THOSE. I THINK A BUDGET HAS TO DO THAT. THAT IS WHAT WE DO. WE JUST DON'T SAY ANYTHING ABOUT THAT. ALL RIGHT. I'M GOING FURTHER AFIELD. THE BIGGEST DRIVER OF OUR BUDGET IS ENROLLMENT. AND WE HAVE -- WE HAVE NO BOARD POLICY AROUND -- AROUND MAXIMIZING STUDENT ENROLLMENT.
SOMETHING THE BOARD WANTS TO DO. IF WE ARE THINKING ABOUT
[01:15:01]
THE LONG-TERM FINANCIAL HEALTH OF THIS DISTRICT AND ALSO ABOUT PROVIDING PROGRAMS -- ACADEMIC PROGRAMS DESIRABLE FOR THE COMMUNITY -- I THINK WE NEED TO START THINKING ABOUT ENROLLMENT AS A FOCUS AND INTEREST OF THE DISTRICT. I DON'T KNOW WHETHER THAT -- THAT -- THAT INTEREST NECESSARILY LIVES IN OE5 PRETTY THINKING ABOUT STUDENT ENROLLMENT IN TERMS OF DOLLARS AND CENTS IS TOO LIMITED, BUT THIS IS A PROCESS THAT REMINDED ME OF THAT AGAIN. AND SO, I DO -- AND ALSO -- I PROMISE I'LL END MY SPEECH. I KNOW THAT ENROLLMENT IS NOT SOMETHING THAT WE ALL HAVE FULL CONTROL OF. BUT I DO THINK IT IS SOMETHING THE DISTRICT CAN AFFECT. ASPECTS OF IT. IF WE ARE LOOKING AT THE STUDENT CAPTURE RATE -- STUDENTS BORN IN DISTRICT. SOME STUDENTS DON'T ENROLL BECAUSE THEIR FAMILIES GO SOMEWHERE ELSE IN THE DISTRICT. SOME STUDENTS, THEIR FAMILIES ARE MAKING A CHOICE NOT TO ENROLL IN THE DISTRICT. THAT IS SOMETHING WE CAN AFFECT. NO. I THINK IT IS SOMETHING WE CAN AFFECT. I HAVE INTEREST IN DOING SOMETHINGAROUND ENROLLMENT. >> IT'S INTERESTING YOU BRING THAT UP ON THE NIGHT WE TALKED ABOUT THE HIGH SCHOOL DAY AND THINKING ABOUT DEVELOPING A PLAN WHERE OUR HIGH SCHOOL SCHEDULE SUPPORTS STUDENTS PARTICIPATING IN SOMETHING LIKE RUNNING START BECAUSE THAT ALMOST INDIRECT VIOLATION OF WHAT YOU DESCRIBED. THAT IS WHY I LOOK FORWARD TO THE CONVERSATION BECAUSE THERE'S A LOT OF FACETS TO WHAT YOU JUST DESCRIBED. AND I LOOK FORWARD TO THAT. THAT'S GOING TO BE AN ENGAGING, EXCITING CONVERSATION. SERIOUSLY. I AGREE. WE HAVE MULTIPLE VALUES. THAT CAN CONFLICT WITH ONE
ANOTHER AT TIMES. >> I AGREE. I'LL GET OFF MY SOAPBOX IN ONE MONTH. I THINK WE CAN HAVE THAT CONVERSATION IN OUR CURRENT WORK PLAN THAT WE HAVE. I THINK IT IS SOMETHING THAT WOULD LIVE IN OE10 AND IT IS SOMETHING THAT WE SHOULD THINK ABOUT IN THE SCOPE OF OE10
>> ANY OTHER COMMENTS OR QUESTIONS? YES. DIRECTOR
GUTHRIE. >> MAYBE A LITTLE TANGENTIAL, BUT MAYBE NOT. DIRECTOR LALIBERTE WAS OUT IN LEFT FIELD
, SO I'LL GO OUT THERE, TOO. >> WOW. BUCK WE HAVE TALKED BEFORE ABOUT THE FACT THAT THE BOARD POLICY REQUIRES THE 5% RESERVES . WE'VE HAD CONVERSATIONS ABOUT WHERE DO THE 5% COME FROM? I THINK WE SET OUT OF LEFT FIELD. IT IS THAT THE RIGHT NUMBER? AND I KNOW WE JUST HAD THE MOODY'S RATING FOR THE 20 THAT WE ARE DOING. IT IS STILL AAA RATED BUT A NEGATIVE OUTLOOK, AND PART OF THIS IS EDUCATION FOR ME. I DON'T KNOW IF THAT WAS JUST KIND OF -- IT IS FAIR.
JUST THINKING ABOUT PUBLIC EDUCATION IN GENERAL, NOTHING SPECIFIC THAT IS GOING ON IN WASHINGTON SCHOOL DISTRICT, BUT ONE OF THE THINGS THAT WAS CALLED OUT IS -- THEY HAD A CRAZY NUMBER LIKE 30% IS THE AVERAGE FOR DISTRICT SIZE IN TERMS OF THE BALANCE. FRANKLY, THAT DOES SEEM REALLY HIGH.
I'M JUST CURIOUS. I WANT TO BRING UP THAT CONVERSATION AGAIN. AND ARE THERE ANY THOUGHTS -- ANY DIFFERENT THOUGHTS BASED ON THAT OR ANYTHING ELSE THAT HAS HAPPENED AS TO WHAT A GOOD NUMBER WOULD BE FOR THE FUND BALANCE AS WE ARE TRYING TO -- I THINK OF IT LIKE A SOFTENING OF -- WE KNOW THAT OUR REVENUES AND EXPENDITURES AREN'T IN LINE.
WE KNOW WE HAVE A FUND BALANCE, WHICH IS GREAT. FANTASTIC. VERY HAPPY ABOUT THAT. AND THEN, WHEN DO WE WANT TO HAVE THAT ALIGNED SO WE HAVE A REASONABLE FUND BALANCE?
>> IT'S A GREAT QUESTION. WE ACTUALLY WERE TALKING ABOUT THAT TODAY. IN THE CABINET. THERE ARE MULTIPLE LENSES TO LOOK AT FUND BALANCE THROUGH. ONE OF THEM IS BOND RATING. WE ARE ACTUALLY GOING TO REACH OUT TO OUR BOND -- OUR UNDERWRITER TO UNDERSTAND IF WE ACTUALLY HAD A LOWER BOND RATING -- LIKE WHAT IS THE ACTUAL COST OF THAT? AND IS IT WORTH MAINTAINING A 10, 15% FUND BALANCE FOR WHAT IT WOULD SAVE US IN INTEREST COSTS. THAT IS A LEGITIMATE QUESTION TO ASK AND WE ARE GOING TO ASK THAT QUESTION BECAUSE WE ARE ALSO BEING COMPARED TO 49 OTHER STATES, OF WHICH WE HAVE ONE OF THE MOST STABLE FUNDING MECHANISMS FOR K-12. WE MAY NOT
[01:20:02]
AGREE WITH THE AMOUNT, BUT IT IS STABLE. EVERY YEAR, WE GET OUR APPORTIONMENT WITHOUT QUESTION. THAT IS NOT ACTUALLY TRUE ACROSS THE COUNTRY. THAT IS WHY SCHOOL DISTRICTS HAVE 30, 40% FUND BALANCE BECAUSE THERE MAY BE A YEAR OR MONTH OR QUARTER WHERE, OH, YOU'RE ACTUALLY NOT GETTING YOUR FULL APPORTIONMENT THIS MONTH. AND YOU HAVE TO BE ABLE TO RESPOND TO THAT. AND SO, SO, WE ARE GOING TO ASK SOME OF THOSE QUESTIONS. WE ARE LOOKING AT THAT METHOD, AS WELL, TO TRY TO BENCHMARK OUR CURRENT THINKING OF, YOU KNOW, WE'RE SHOOTING FOR 8 TO 10%. WHERE WISHING FOR 8 TO 10%? WELL, BECAUSE IT IS A LITTLE BIT MORE THAN THE 5 PRESENT WE ARE REQUIRED TO, AND WE KNOW THAT IS A GOOD THING. WE ARE TRYING TO FIND SOME DATA TO HELP US BENCHMARK IT. 5% IS RELATIVELY STANDARD IN OUR REGION, BUT AGAIN, I DON'T THINK ANYONE CAME UP WITH THAT.IN, YOU KNOW, RELATED TO ANYTHING OTHER THAN EVERYBODY LOOKING AT EVERYONE ELSE AND JUST SAYING, THAT IS WHAT WE ARE DOING. SO, IT'S A GREAT QUESTION. WE ARE TRYING TO FIND SOME ANSWERS TO SOME OF THESE QUESTIONS.
>> DIRECTOR STUART. >> A FEW WEEKS AGO, WHEN WE WERE ANTICIPATING THE MOODY RATINGS COMING OUT AND SWEATING A LITTLE BIT, THEY CAME IN AND WE WERE SO PLEASED WE WERE DOWNGRADED, BUT WE WERE ALSO FLUSTERED WITH SEATTLE , WHO IS RUNNING SUCH A DEFICIT. HOW IN THE WORLD DO WE END UP HAVING -- THE QUESTION. HOW IN THE WORLD DO WE HAVE SO MUCH BETTER FINANCES, IF YOU WILL, COMPARATIVELY, AND STILL GET THE SAME --
>> THAT IS A GOOD QUESTION. I HAVEN'T DOVE INTO DETAILS WITH SEATTLE, BUT MY ANTICIPATION AS IT RELATES TO -- IT IS THE OTHER ECONOMIC FACTORS. THEIR TAX BASE IN SEATTLE BECAUSE THERE HAVE BEEN AN URBAN DISTRICT.
ABILITY TO RAISE MONEY IS BETTER BECAUSE OF THEIR HIGHER ASSESSED VALUATION. THAT IS THE ONLY THING THAT I CAN THINK OF, BUT WE WILL CERTAINLY -- THE OTHER THING IS -- AND SEATTLE DOESN'T ACTUALLY SELL BONDS BECAUSE THEY HAVE -- THEY RUN -- THEY USE LEVIES TO FUND ALL THEIR PROJECTS.
>> I DON'T THINK THEY HAVE ANY DEBT.
>> NO. THEY DON'T. >> THEY DON'T HAVE ANY DEBT,
EITHER. THAT IS A GOOD POINT. >> THEY DON'T HAVE ANY MONEY THEY BORROWED FOR CAPITAL CONSTRUCTION COSTS, WHEREAS WE HAVE BONDS THAT WE ARE CURRENTLY PAYING OFF.
>> WELL, THAT, SO, YEAH. TWO -- YEAH. YEAH.
>> BARBARA, COULD YOU SPEAK TO THE AMOUNT OF THE BUDGET EXTENSION? YOU SAID THERE WAS A BUDGET EXTENSION, BUT YOU DIDN'T SHARE THE AMOUNT THE BOARD CAN EXPECT.
>> SO WE MOST LIKELY WILL BRING BUDGET EXTENSION FOR PROBABLY $10 MILLION ABOVE THE AMOUNT, JUST TO BE SAFE. 5 TO 10 MILLION. YEAH. SORRY. WE HAVEN'T FINALIZED IT, BUT IT
WILL SHOW -- YEAH. >> YEAH. YEAH. WELL, AND THAT GETS US TO WRITE AT OUR BUDGET, SO WHAT WE WOULD PROBABLY DO IS INCREASE THAT PROBABLY IN 5 TO 10 MILLION. AGAIN, I DON'T EXPECT TO ACTUALLY SPEND THAT MUCH BUT WE DON'T EXPECT TO SPEND THAT MUCH, BUT IMPROVISE THE CAPACITY. YEAH.
] WE WEREN'T ANTICIPATING. >> THANK YOU.
[C. Closing Items]
>> ANY OTHER QUESTIONS OR COMMENTS?
>> ALL RIGHT. THANK YOU SO MUCH. WE CAN GO AHEAD AND CONCLUDE OUR STUDY SESSION. I WOULD LIKE TO SAY THAT WE HAVE A CAKE OVER HERE FOR SHIVANI. PLEASE HANG OUT AND ENJOY SOME CAKE BEFORE WE MOVE OVER TO THE BOARD MEETING
* This transcript was compiled from uncorrected Closed Captioning.