[00:00:03]
>> I'D LIKE TO CALL THE MEETING TO ORDER.
THE BOARD MEETING WILL BE LIVE STREAMED AND VIEWABLE ON THE DISTRICT'S WEBSITE. IF YOU ARE UNABLE TO LIVE STREAM THE MEETING VIEWERS CAN CALL (425)936-2813.
CONFERENCE ID13127 TO LISTEN TO THE MEETING.
REGULAR BOARD MEETINGS AND STUDY SESSIONS WILL CONTINUE TO BE LIVE STREAMED ON THE WEBSITE AND POSTED FOR VIEWING WITHIN TWO
[1. Board Doc Training]
DAYS. THE TOPICS BOARD DOC TRAINING.SO IT KIND OF AN EXCITING NIGHT FOR US HERE.
THIS IS A PROJECT THAT HAS BEEN UNDERWAY FOR ABOUT 18 MONTHS FROM CONSIDERATIONS TO VIEWING DIFFERENT PLATFORMS AS WE THOUGHT ABOUT WHAT IS THAT NEXT STEP FOR US AS WE SUPPORT THE BOARD'S DOCUMENTS AND PROCESSES AND PROCEDURES IN A FORMAT THAT IS MEANT FOR BOARD MATERIALS, BOARD MEETINGS AND COLLECTING AND ARCHIVING BOARD MATERIALS AND DOCUMENTS.
SO DIANE AND I HAVE BEEN ON A JOURNEY FOR A FEW YEARS AGO AROUND THIS. AS WE DID THIS WORK WE REALLY IDENTIFIED BOARD DOCS AS PROBABLY THE BEST TOOL FOR US TO USE FOR A NUMBER OF REASONS. VISUALLY YOU'LL SEE THAT IT IS VERY SIMPLE BUT WE WERE FINDING THAT IT'S NOT ONLY USED ACROSS THE COUNTRY IN MANY, MANY DIFFERENT PLACES IT'S ALSO WIDELY USED HERE IN WASHINGTON STATE SO THERE ARE SOME FEATURES THAT ARE UNIQUE TO BOARD DOCS BECAUSE THERE ARE SO MANY USING IT SUCH AS THE ABILITY TO SEARCH ACROSS SCHOOL BOARDS WITHIN WASHINGTON REGARDING TOPICS AND INFORMATION THAT THEY ARE WORKING ON OR INFORMATION THAT THEY HAVE STORED IN THEIR ARCHIVES AS WELL. SO THERE IS SOME UNIQUE FEATURES. ONE OF THE THINGS THAT ALSO HELPED US MAKE THIS DECISION WAS AS WE WERE THINKING ABOUT OUR BROADCAST SYSTEM WE RAN INTO A COMPANY CALLED SWAG IT THAT HAS INTEGRATION WITH BOARD DOCK -- DOCS.
IT IS BEING BROADCAST THROUGH THE SWAG IT SYSTEM.
A TEAM OF TECHNICIANS SUPPORTED BY OUR STAFF CAME IN REFITTED THE BOARD ROOM WITH NEW CAMERAS IN THE CONTROL ROOM.
THEY UPDATED SWITCHES AND DID ALL OF THE THINGS THAT NEEDED TO OCCUR SO THAT WE COULD LIVE STREAM ON OUR WEBSITE AND ON OUR TWO CABLE CHANNELS AS WELL. SO ALL OF THAT OCCURRED AND THE TEAM THAT IS GOING TO PRESENT TO YOU TONIGHT IS THE TEAM THAT ACTUALLY PROJECT MANAGED AND LED THIS WORK.
I ALSO WANT TO POINT OUT THEY DID THIS WHILE WE WERE ALSO ASKING THEM TO BRING TEAMS ON FOR THE ORGANIZATION AND DURING THE PANDEMIC AND SO WE WERE KIND OF IN THE MIDDLE OF THE PROJECT AND WE LOOKED AT EACH OTHER AND SAID ARE WE ABLE TO CONTINUE THIS AND THESE TWO GENTLEMEN YOU WON'T BE SURPRISED SAID I'M SURE WE CAN PULL THIS OFF. WE WERE THINKING ABOUT MAYBE AN AUGUST LAUNCH GIVEN A FEW TIMING THINGS AS YOU CAN IMAGINE.
THE FACT THAT IT IS THE END OF OCTOBER AND THEY WERE ABLE TO PULL THIS OFF AND PULL IT OFF TO THE DEGREE THAT THEY DID IN SUCH A MANNER THAT THERE HASN'T BEEN A SINGLE GLITCH THAT WE KNOW ABOUT. I'M SURE THERE ARE GLITCHES THAT THEY HAD TO WORK THROUGH. I'M REALLY PLEASED THEY WERE ABLE TO DO THIS. IT AFFORDS THE BOARD A PLATFORM BEING ABLE TO USE MOVING FORWARD SO TONIGHT IS TRAINING AROUND BOARD DOCS BECAUSE HOW YOU ACCESS YOUR BOARD MATERIALS MOVING FORWARD WILL BE IN BOARD DOCS.
DIANE IS DOING A TEST RUN IN THE BACKGROUND TONIGHT MANAGING THE BOARD MEETING AND STUDY SESSION IN BOARD DOCS TO MAKE SURE SHE UNDERSTAND IT AND KNOWS IT. YOU KNOW YOU RECEIVED YOUR REGULAR BOARD PACKET THIS WEEK. SHE DID DOUBLE DUTY.
SHE SET UP THE BOARD MEETING AND MANAGED IT IN BOARD DOCS AS WELL AS OUR TYPICAL FORMAT TO MAKE SURE SHE HAD EVERYTHING TO THE BOARD IN THE MANNER THAT YOU EXPECTED AND IS TYPICAL BUT ALSO SO THAT SHE COULD BE PREPARED AS WE TRANSITION TO BOARD DOCS FOR
[00:05:02]
OUR FORMAL BOARD MEETING ON NOVEMBER 9TH AS THE ONLY PLATFORM THAT WE WILL BE USING TO MANAGE BOARD MATERIALS SO WITH THAT I'M GOING TO WELCOME BOTH THOMAS ALLEN AND -- -- JUST SOME INFORMATION ABOUT THE SWAGIT PLATFORM SO YOU HAVE AN UNDERSTANDING OF WHAT IS OCCURRING BEHIND THE -- SCENES AND KEEL, HE IS ACTUALLY GOING TO BE PROVIDING YOU WITH THE BOARD DOCS TRAINING AND BE ABLE TO ANSWER ANY QUESTIONS SO THAT YOU ARE PREPARED AS WE MOVE INTO THIS NEXT PHASE OF MATERIAL DISTRIBUTION AND STORAGE SO WITH THAT THOMAS I WILL HAND IT OVERTO YOU. >> THANK YOU, DR. POLL MAN.
I'M HERE TO TALK TO BUT OUR ADOPTION WILL SWAGIT.
SO I THINK THE FIRST AND MOST IMPORTANT THING TO TOUCH ON IS WHAT EXACTLY IS SWAGIT. IT'S A MANAGED SERVICES PLATFORM AND THEY ARE PROVIDING NOT JUST THE HARDWARE TO DELIVER A GREAT VIDEOOGRAPHY EXPERIENCE BUT ALSO BRINGING INTO PLAY THE SERVICES AND THE MANAGEMENT OF THAT HARDWARE SO THAT IT GIVES US A WHOLISTIC EXPERIENCE. SO TO TALK ABOUT WHAT THAT MEANS YOU HAVE UP HERE IN THE TOP LEFT WE HAVE A PICTURE OF A CAMERA REPRESENTING ALL TYPES OF INPUT INTO A BOARD MEETING WHETHER IT'S VIDEO OR MICROPHONE OR THE PRESENTATION DISPLAY.
THAT IS PRESENTING RIGHT NOW. SO THAT HAS TO ALL COME TOGETHER AND THAT DOES IT IN THE SWAGIT SERVE PERFECT CABINET.
-- SERVER CABINET. IT ALL COMES TOGETHER.
SWAG IT MANAGES IT AND THERE IS A DIRECTOR THAT SITS PROBABLY IN TEXAS BUT IT COULD BE ANOTHER STATE AND THEY ARE CHOOSING THE DIRECTING DECISIONS THAT WE WOULD HAVE MADE ON-SITE SUCH AS CUT TO CAMERA 3 NOW, ZOOM IN. ALL OF THOSE THINGS THAT MAKE A GREAT QUALITY VIDEO. IT THEN HAS TO FEED OUT TO THE VIDEO FEEDS THAT ARE CONSUMED BY THE COMMUNITY.
CABLE, COMCAST CABLE. A FEED OR OUR LAKE WASHINGTON SCHOOL SITE AND THE INTEGRATION INTO BOARD DOCS WAS A BIG FORWARD IN MOVING -- PART IN MOVING FORWARD.
IT HAD TO DO WE ELIMINATE IS RISK.
IN PARTICULAR WE HAD A FAIRLY COMPLICATED WORKFLOW THAT DELIVERED THE EXPERIENCE SO ON THE LEFT SIDE YOU SEE THE PEOPLE THAT ARE ON THIS CALL WHICH ARE TRYING TO DELIVER GREAT CONTENT TO THE COMMUNITY AND THEN ON THE FAR RIGHT YOU HAVE THE COMMUNITY THAT IS TRYING TO RECEIVE AND UNDERSTAND WHAT IS HAPPENING IN THEIR SCHOOL DISTRICT. SO THERE ARE A COUPLE OF PROBLEMS WITH WHAT YOU'RE SEEING.
A LOT OF ARROWS. SO WE HAVE PEOPLE TRYING TO INTERACT WITH HARDWARE AND THERE IS A SERVICE ENTITY HERE AND ONE AT THE BOTTOM AND TWO PHYSICAL EMPLOYEES LAKE WASHINGTON SCHOL DISTRICT. THERE IS THE POTENTIAL FOR MISCOMMUNICATION AND TWO, IF ONE OF THOSE PEOPLE GOES MISSING OR IS UNAVAILABLE FOR PERSONAL REASONS OR THEY LEAVE THE DISTRICT WE DON'T HAVE A GOOD WAY TO DELIVER BOARD MEETINGS BECAUSE THAT WAS THE GUY WHO DELIVERED VIDEOOGRAPHY.
MOVING FORWARD THIS IS MORE OF WHAT YOU WOULD BE LOOKING AT NOW AND WHILE THERE IS A MUCH HIGHER DEGREE OF QUALITY AND CONFIDENCE IS THAT WE HAVE A TEAM OF PROFESSIONALS THAT ARE DOING THIS FOR A LIVING THAT IS DELIVERING ONE PART AND ANOTHER TEAM THAT IS DELIVERING THE AUDIO.
THOSE TWO TEAMS ARE GOING TO COORDINATE.
AND THEY INTERACT AND THEN IT FEEDS OUT TO THE COMMUNITY SO THE COMMUNITY CAN GET THE BOARD MEETING EXPERIENCE THEY DESERVE.
AS TO WHAT HAPPENED TO THE SPECIFIC ROLES THAT WERE COLLAPSED THOSE ARE NOW WITHIN SWAGIT.
SO THE SECOND MAJOR REASONS WHY SWAGIT WAS SELECTED WAS THE INTEGRATION INTO BOARD DOCS. WE HAVE A LINK TO THE VIDEO.
YOU WOULD GET THE SAME EXPERIENCE IF YOU GO TO THE WEBSITE AND CLICK FOR THE LIVE VIDEO SESSION.
IN THE SAME PLACE WHERE THE COMMUNITIES MEMBERS WILL BE ABLE TO CLICK ON AN AGENDA THEY WILL ALSO ABLE TO ENTER THE MEETING AND GO BACK AND GET OTHER CONTENT.
[00:10:01]
IT'S ABOUT PUTTING IT IN ONE PLACE AND MAKING IT GREAT FOR THE COMMUNITY. NOT EVERY PERSON IS GOING TO WATCH EVERY BOARD MEETING AND WE'RE AWARE OF THAT SO DUE TO THAT WE LEFT THE PRIOR USER EXPERIENCE THAT ARE HAS BEEN USED HISTORICALLY IN PLACE ON THE WEBSITE SO SPECIFICALLY WE CREATED AN EQUIVALENT TYPE OF EXPERIENCE WHERE YOU HAVE A BOARD MEETING AND THE VIDEO AND THE AGENDA AND WE MADE THAT THE SAME EXPERIENCE THE COMMUNITY IS GOING TO SEE GOING FORWARD AND WE PUT THE LIVE MEETINGS YOU CAN ACCESS THEM ON THE WEBSITE AS WELL. THANK YOU.AND IF THERE ARE ANY QUESTIONS OR MAYBE OF JOHN WANTS TO HOLD TO THE END I'LL DEFER TO YOU DR. HOLMAN.
>> IF THERE ARE ANY QUESTIONS ABOUT THE VIDEO PIECE SPECIFICALLY WHY DON'T WE TAKE THOSE NOW PRIOR TO TRANSITIONING
TO THE BOARD DOC'S TRAINING. >> COME ON.
WE SHOULD HAVE BETTER VIDEO AND AWED YES RECEPTION ON THESE FOUR CABLE SYSTEMS OR THE CABLE ON OUR WEBSITE?
>> THERE ARE AS TO THE DELIVERY OF CONTENT OUT THROUGH THE CABLE CHANNELS THEMSELVES WE'RE LIMITED BY THE MEDIUM BY WHICH IT IS GOING ON SO I DON'T KNOW THAT THE RECEPTION QUALITY IS GOING TO CHANGE. SPECIFICALLY WHAT I WAS TALKING ABOUT WAS IMPROVING THE REDUNDANCY OF THE SYSTEM AND THE ABILITY OF THE SYSTEM TO RESOLVE ISSUES AS WELL AS NOT RUN INTO POINTS OF CONFLICT. WHEN I WAS TALKING ABOUT QUALITY CONTROL THAT WAS A DIFFERENT FORM OF QUALITY CONTROL.
>> SO THE -- THEY WILL CONTINUE TO GET ONE OUT OF EVERY THREE
WORDS ON THE TRANSMISSION? >> SO I APOLOGIZE I WAS NOT AWARE -- YOU'RE SAYING THERE WAS HISTORICAL LEANN ISSUE WITH THE CLOSED CAPTIONING. IS THAT WHAT YOU'RE SAYING?
>> I'VE BEEN USING IT FOR ABOUT TWO OR THREE MONTHS BECAUSE I
CAN'T GET ALL OF THE AUDIO. >> OKAY.
SO THERE SHOULD NOT BE AN ISSUE WITH CLOSED CAPTIONING GOING OUT. I'M NOT PERSONALLY A CLOSED CAPTIONING EXPERT SO IF THERE IS AN ISSUE WE NEED TO LOOK INTO IT. OUR NEW VENDOR WILL TAKE THAT ON. I'M PRESENTLY NOT AN AWARE OF AN
ISSUE. >> CLOSED CAPTIONING IS THE ONLY WAY I CAN GET EVERY WORD OF THE MEETING.
SITES WORKING GREAT. IT'S THE AUDIO THAT I DON'T GET.
I GET ONE OUT OF EVERY THREE OR FOUR WORDS AT TIMES.
>> -- THERE SHOULD NOT BE AUDIO ISSUES.
>> DO YOU MEAN THROUGH TEAMS? BECAUSE WHAT -- WE'RE SEEING IS NOT THROUGH SWAGIT. THIS IS DIRECTLY THROUGH TEAMS. SO IF YOU'RE HAVING ISSUES WITH CLOSED CAPTIONING THAT IS A
TEAM'S ISSUE NOT A SWAGIT ISSUE. >> NO.
THE CLOSED CAPTIONING I'M SEEING AND I CONTINUE TO SEE IT AND THAT IS THE ONLY WAY I CAN FOLLOW IT BECAUSE THE AUDIO IS
CRAPPY. >> BUT THE CLOSED CAPTIONING HAS NOTHING TO DO WITH SWAGIT. IT'S THROUGH THE TEAMS FUNCTION.
I'LL CONTINUE TO LIMP THROUGH. >> THANK YOU FOR THE QUESTION.
>> I HAVE A QUESTION. IN TERMS OF THE SPEED IN WHICH THE MEETINGS ARE UPLOADED FOR ON DEMAND VIEWING WILL THAT CHANGE?
>> ARE YOU TALKING ABOUT -- SORRY GO AHEAD.
>> OUR MEETINGS ARE LIVE STREAMED AND THEN AVAILABLE A DAY OR TWO LATER FOR ON DEMAND VIEWING.
WILL THAT SPEED UP OR BE THE SAME.
>> THE STATEMENT FROM SWAGIT IS THE MEETINGS SHOULD BE AVAILABLE WITHIN 24 HOURS. SO IT SOUNDS LIKE IT WILL BE
GREAT. >> I THINK THOSE ARE ALL OF THE
QUESTIONS. >> THANK YOU SO MUCH.
[00:15:01]
>> THANK YOU, THOMAS. APPRECIATE YOUR PRESENTING TONIGHT AND FOR THE WORK ON THE SWAGIT PROJECT.
WITH THAT WE'LL INVITE KEEL INTO THE ROOM AND I WILL HAND IT OFF TO YOU KEEL. KEEL WILL BE PROVIDING YOU WITH TRAINING ON THE ACTUAL SYSTEM OF BOARD DOCS WALKING YOU THROUGH AND YOU SHOULD HAVE RECEIVED A PASS WORD VIA YOUR DISTRICT
THANK YOU VERY MUCH, DR. HOLMAN. I APPRECIATE EVERYBODY BEING HERE. MY NAME IS KEEL SCHMIDT.
A TECHNOLOGY MANAGER. TODAY I WILL BE WALKING YOU THROUGH BOARD DOCS. AND HOW TO NAVIGATE THROUGH BOARD DOCKS. I'LL SHARE THE PRESENTATION HERE. SO OUR OBJECTIVES ARE TO LOG IN TO BOARD DOCS FOR THE FIRST TIME.
WE WILL CHANGE OUR ASSIGNED BOARD DOCS PASSWORD BECAUSE THAT WAS ASSIGNED TO YOU AND I WANT YOU TO HAVE YOUR OWN UNIQUE PASSWORD. SAVE THE LOCATION SO YOU CAN ACCESS IT IN THE FUTURE AND THEN TEACH YOU ABOUT SOME OF THE NAVIGATION TECHNIQUES OF BOARD DOCS AND GENERAL USER EXPERIENCE. AND THEN WE'RE GOING TO EXPLORE THE SEARCH CAPABILITIES OF BOARD DOCS AS WELL WHICH IS A POWERFUL FEATURE. IF YOU HAVE ANY QUESTIONS PLEASE FEEL FREE TO RAISE YOUR HAND. WHAT IS BOARD DOCS? AN INTUITIVE -- WE'RE ALL WORKING FROM DIFFERENT LOCATIONS. A QUICK OVERVIEW AS IT RELATES TO LAKE WASHINGTON SCHOOL DISTRICT AND THE PROJECT AT HAND IS BEGINNING TODAY ALL AGENDAS WILL BE CREATED WITHIN BOARD DOCS. THANK YOU DIANE FOR DOING THE DOUBLE DUTY FOR THIS MEETING. ALL APPLICABLE MATERIALS WILL BE ACCESSIBLE IN THE BOARD DOCS ATMOSPHERE GOING FORWARD.
MIGRATION OF THE PUBLIC ARCHIVED MATERIALS FROM OUR WEBSITE IN TO BOARD DOCS IS OVER HALF COMPLETE AND WE'RE PLAN TO HAVE THAT COMPLETED BY DECEMBER. ALL ARCHIVED VIDEOS ORIGINALLY OR THAT HAVE BEEN MOVED OVER TO SWAGIT HAVE BEEN LINKED TO THE CORRESPONDING MEETING FOR WHICH THEY CORRESPOND.
LOGGING IN FOR THE FIRST TIME. I'M GOING TO DROP IN THE MEETING CHAT A LINK TO THE EXACT LINK THAT THERE IS.
THIS LINK IS ALSO AVAILABLE IN THE E-MAIL THAT -- THAT DIANE O YOU THIS MORNING. I'VE PROVIDED YOUR USER NAMES HERE BUT I DIDN'T WANT TO GIVE AWAY YOUR PASSWORDS SO FEEL FREE TO NAVIGATE TO THE SITE THAT I DROPPED INTO THE CHAT OR THE LINK FROM YOUR E-MAIL. ONCE YOU DO THAT YOU WILL BE MET WITH THIS LOG IN SCREEN HERE. SO I WILL PAUSE.
SO THAT YOU GUYS CAN GO AHEAD AND CLICK ON THE LINKS AND GET TO THE LOG IN SCREEN AND ON THIS LOG IN SCREEN YOU WANT TO PUT IN YOUR USER NAME WHICH IS YOUR LAKE WASHINGTON E-MAIL ADDRESS
WITHOUT THE@LWSD. >> AND KEEL DO YOU WANT THEM TO FOLLOW ALONG WITH YOU BY EACH OF THEM LOGGING IN RIGHT NOW?
>> YES, PLEASE. >> HOW DO YOU WANT THEM TO INDICATE WHEN THEY'VE SUCCESSFULLY LOGGED IN OR IF
THEY HAVE A QUESTION. >> I SEE THAT THAT WE HAVE A HAND RAISED. SO I DON'T KNOW IF THAT IS A CARRY OVER OR A FRESH HAND. I WILL MOVE FORWARD IF THERE ARE
NO FURTHER QUESTIONS. >> I LOGGED IN.
>> I LIKE THE THUMB'S UP. THANK YOU.
>> FANTASTIC. >> DO YOU HAVE A QUESTION ABOUT
[00:20:16]
LOGGING IN? WONDERFUL.I'M GOING TO GO AHEAD AND MOVE FORWARD THEN.
SO ONCE YOU ARE LOGGED IN IN THE UPPER RIGHT HAND CORNER YOU'LL SEE YOUR PROFILE ICON WHICH IS THIS LITTLE MAN HERE.
IF YOU CLICK ON THE PROFILE ICON AS PART OF THE DROP DOWN YOU'LL SEE THE OPTION TO CHANGE YOUR PASSWORD.
I INSPIRE YOU TO DO SO NOW. YOU WILL BE GREETED WITH THIS CHANGE PASSWORD SCREEN. IT OPENS UP INTO A SEPARATE BROWSER OR WINDOW. YOU WILL PUT IN YOUR OLD PASSWORD WHICH IS THE ONE WE ASSIGNED YOU AND THEN A NEW PASSWORD OF YOUR CHOOSING. THERE ARE LIMITATIONS OF WHAT SORT OF PASSWORD. IT MUST BE TEN OR MORE CHARACTERS, A LOWER CASE AND UPPER CASE AND MUST CONTAIN A SPECIAL CHARACTER AND OF COURSE THEY NEED TO MATCH YOUR NEW PASSWORD AND CONFIRMED PASSWORD NEED TO MATCH SO I'LL PAUSE AGAIN AND IF YOU CAN IF THERE ARE NO QUESTIONS THEN I WILL MOVE FORWARD AND WE'LL WAIT JUST A LITTLE BIT.
>> IT'S HAVING A HARD TIME ACCEPTING MY INFORMATION.
>> NO PROBLEM. >> AND IT WENT BACK TO THE ORIGINAL PAGE. FUN, FUN, FUN.
>> IT'S ALMOST A GUARANTEE THAT ONE OF US WILL FORGET OUR PASSWORD. I TESTED THIS OUT AND HAVE DONE THIS MYSELF SO IF YOU FORGET YOUR PASSWORD THERE IS NO OPTION TO RESET YOUR PASSWORD. YOU NEED TO CONTACT DIANE JENKINS OR STACEY MOORE WHO ARE THE SITE'S SUPER PUBLISHERS AND THEY WILL CHANGE IT FOR YOU. A QUICK E-MAIL TO DIANE AND SHE DOES KNOW HOW TO DO IT BECAUSE SHE DID IT FOR ME.
IF THERE ARE NO FURTHER QUESTIONS I'LL GO AHEAD AND MOVE TO THE NEXT SLIDE. HERE ARE SOME TIPS FOR EASY ACCESS FORGETTING BACK TO THE SITE IN THE FUTURE.
NUMBER ONE, CAN YOU SAVE IT IN YOUR BOOKMARKS OR FAVORITES IN WHATEVER BROWSER YOU USE. ANOTHER OPTION IF YOU PREFER A SHORTCUT ON YOUR DESKTOP YOU CAN CREATE A SHORTCUT WITH A URL.
I CAN WALK YOU THROUGH THAT. AND PROBABLY THE EASIEST WAY IS TO ACCESS THE PUBLIC VERSION OF THE WEBSITE THROUGH LWSD.ORG.
YOU'LL SEE A LINK THAT SAYS GO TO BOARD DOCS AND IT WILL TAKE YOU TO THE PUBLIC FACING VERSION OF BOARD DOCS AND YOU CAN CLICK ON THE PROFILE ICON AND IT WILL TAKE YOU RIGHT TO YOUR LOG IN SCREEN SO IF YOU WANT A SUREFIRE WAY THAT IS INJURIESIEST BET WITHOUT PUTTING AN EXTRA THING ON YOUR DESKTOP.
>> I BELIEVE STEPHANIE JUST ALSO PUT A LINK TO BOARD DOCS IN THE DROP DOWN MENU UNDER BOARD ON THE FRONT PAGE OF THE WEBSITE AS
YES. THANK YOU FOR THAT AS WELL.
THANK YOU. SHANNON AND TEAM FOR ADDING THAT. THAT IS PERFECT ACTUALLY SO YOU CAN CLICK ON THAT LINK THAT SAYS BOARD DOCS.
IT'S PART OF THE LWSD WEBSITE. FOR YOUR CONVENIENCE I ALSO ADDED A LINK THERE AS WELL. HOPEFULLY YOU WILL FIND YOUR WAY TO BOARD DOCKS. -- BOARD DOCS.
SO LET'S TALK ABOUT SOME GENERAL NAVIGATION.
ONCE YOU'VE LOGGED IN AND ARE IN THE BOARD DOCS SYSTEM YOU'LL SEE
[00:25:01]
A WELCOME PAGE. ALSO OR IT MAY ALSO SAY FEATURE.THAT IS WHERE EVERY WEEK DIANE WILL BE FEATURING THE BOARD MEETINGS AND WORK SESSIONS AND YOU'LL ALSO SEE MEETINGS WHICH IS WHERE YOU'LL ACCESS ALL OF THE ARCHIVED MEETINGS AND THE CURRENT MEETINGS. THE HOME ICON TAKES YOU TO LW LWSD.ORG. WE HAVE IMPORTED WITH THE HELP OF SARAH WHO HAS BEEN FANTASTIC IMPORTING ALL OF THE CURRENT POLICIES. WE'LL GO OVER POLICIES AND HOW TO ACCESS THOSE AND THERE IS A LIBRARY SESSION.
JOHN, IF YOU WANT TO SPEAK TO WHAT YOUR VISION IS ON THAT AREA. YOU MENTIONED WAYS IN WHICH YOU
MIGHT WANT TO USE IT. >> MY VISION IS NOT FULLY FLUSHED OUT SO PROBABLY NOT TONIGHT.
SO THOSE ARE YOUR MAIN AREAS AND IT WILL OPEN ANY NUMBER OF DIFFERENT AREAS. OUR NEXT ONE IS MEETINGS.
SO IF YOU CLICK ON MEETINGS YOU WILL BE GREETED WITH THIS DROP DOWN HERE. AND THIS IS WHERE YOU CAN SELECT BY YEAR AND THIS IS CALENDAR YEAR SO, ITS NOT SCHOOL YEAR.
IT IS CALENDAR YEAR. OTHER MUNICIPALITIES USE THIS AS WELL SO WE COULD NOT GET THEM TO BEND TO OUR WHIM AND PRESENT IT IN SCHOOL YEAR SO PLEASE KNOW THAT IS CALENDAR YEAR.
YOU CAN CLICK ON THE PLUS SIGN AND IT WILL EXPAND AND YOU CAN SEE ALL OF THE MEETINGS THAT OCCURRED WITHIN THAT CALENDAR YEAR. FROM THAT EXPANSION YOU CAN SELECT THE DATE THAT YOU WOULD LIKE TO ACCESS AND THEN FROM THERE YOU CAN THEN SELECT THE AGENDA ASSOCIATED WITH THAT MEETING. NOW VERY IMPORTANT THIS IS A LITTLE DIFFERENT THAN MOST WEBSITES.
YOU DON'T WANT TO USE THE BACK BUTTON THAT IS ASSOCIATED WITH THE ACTUAL INTERNET BROWSER. YOU'LL WANT TO USE THESE PREVIOUS AND NEXT BUTTONS TO GET TO PREVIOUS SCREENS SO KNOW THAT IF YOU PRESS THAT BACK BUTTON IT WILL TAKE YOU FURTHER OUT ONCE YOU'RE NO BOARD DOCS. HOPEFULLY YOU GUYS ARE HAVING FUN CLICKING AROUND AS YOU HEAR ME TALK.
I ASSUME THAT IS WHAT YOU'RE DOING AT LEAST.
SO HERE IS WHAT I TALKED ABOUT. THE PREVIOUS AND THE NEXT BUTTON. THEY ARE IN THE UPPER LEFT HAND CORNER. YOU WILL SEE THE AGENDA ITEM.
AND THE DIFFERENT CATEGORIES. AND OF THE ITEMS UNDERNEATH EACH CATEGORY. AND THEN IF THERE ARE ANY DOCUMENTS ASSOCIATED WITH THE AGENDA ITEM YOU'LL SEE THE ICON OF A PIECE OF PAPER AND YOU CAN ACCESS THE PDF OR POWER POINT OR WHATEVER IT MIGHT BE. JUST KNOW THAT A PDF OPENS NATIVELY. THE POWER POINT OR OTHER DOCUMENT YOU MAY HAVE TO DOWNLOAD IN ORDER TO VIEW IT.
ANY OTHER QUESTIONS ABOUT THAT BEFORE I CONTINUE?
>> THERE IS SOME REASON WHY MY CONNECTION WON'T ALLOW ME IN?
>> YOU'RE NOT ABLE TO LOG IN TO BOARD DOCS.
>> YEAH. I'VE BEEN TRYING EVER SINCE YOU STARTED TALKING AND IT WILL TAKE -- AND THEN CIRCLE AND THEN HAVE
I DO NOT KNOW BECAUSE IT COULD BE A NUMBER OF THINGS.
>> WHAT IF WE HAVE DIAL AN JUST CHECK HIS ACCOUNT WHILE WE'RE ON HERE AND DIANE IF THERE IS ANY INFORMATION THAT YOU CAN GIVE MARK IF YOU COULD CALL HIM DIRECTLY ON HIS PHONE THEN THAT COULD GET HIM UP TO SPEED POTENTIALLY.
>> THANK YOU, DIANE. SORRY ABOUT THAT, MARK.
>> ANY QUESTION? >> KEEL, ONE OF THE THINGS THAT I TEND TO DO WHEN I'M GOING TO BE ON A MEETING IS I GRAB ALL OF THE DOCUMENTS ALL THE PDFS AND POP THEM OPEN.
IT LOOKS LIKE I HAVE TO CLICK ON EACH OF THEM WITHIN THE AGENDA.
THERE IS NO SIMPLE WAY TO GRAB A WHOLE FOLDER OF DOCUMENTS?
>> UNFORTUNATELY -- >> PUT THAT ON MY WISH LIST.
>> THAT IS HOW IT WORKS. >> THAT IS MAKING MORE WORK FOR
[00:30:02]
YOUR BOARD AND YOU DON'T WANT THAT.>> OKAY. I CAN TRY AND LOOK INTO MAYBE ANOTHER WAY OF DOING IT. BUT I KNOW AT LEAST THE BOARD DOCS IS ORGANIZED THAT IS HOW IT'S ORGANIZED.
>> THAT IS NOT CONVENIENT FOR A BOARD MEMBER.
I DON'T KNOW WHY THEY WOULD DO IT THAT WAY.
CALL THEM AND TELL THEM THEY'VE GOT THEIR HEAD UP THEIR
COLLECTIVE -- >> IF I MAY -- I ACTUALLY LIKE IT THE WAY THAT IT'S LINKED AND I FIND IT WORKS WELL.
THERE ARE DIFFERENT LEARNING STYLES THAT PEOPLE HAVE AND WAYS
TO ACCESS INFORMATION. >> I'M NOT SAYING WE SHOULDN'T BE ABLE TO GET ONE OF THEM AT A TIME BUT NOT ABLE TO GRAB ALL OF THEM IN ONE FELL SWOOP IS DEFINITELY ----ING ME OFF.
>> JUST KNOW MULTIPLE MODALITIES ARE AVAILABLE.
>> WE'LL GO TO THE NEXT SLIDE HERE AND WE'LL TALK ABOUT THE POLICIES SECTION. MUCH LIKE MEETINGS YOU CAN CLICK ON POLICIES AND YOU WILL BE GREETED WITH A SIMILAR DROP DOWN. THE DIFFERENCE HERE IS YOU CAN HAVE MULTIPLE POLICY BOOKS. SO YOU CAN HAVE ADMINISTRATIVE POLICY BOOK AND YOUR FORWARD POLICY BOOK BOTH OF WHICH YOU HAVE. SO HOPEFULLY YOU'RE CLICKING AROUND HERE. HERE IS WHAT IT LOOKS LIKE.
UNDER ADMINISTRATIVE POLICIES THEY'VE BEEN UPLOADED AND ARE ACTUALLY IN THE BOARD DOCS FOR MAT.
IT ACTUALLY LIVES HERE ON-BOARD DOCS AND CAN BE EDITED HERE BY
SARAH. >> THIS MAKES ME HAPPY.
AND THESE CAN ALSO BE SEARCHED AS WELL BY KEY WORD BY PHRASE WHICH IS ALSO I THINK A STEP UP FROM THE PREVIOUS SYSTEM AS WELL. SO THEY ARE CLICKING AROUND THERE A LITTLE BIT. BOY THAT WENT RIGHT THROUGH.
SPEAKING OF SEARCH LET'S TALK ABOUT SEARCH.
SO I FIND THAT THE BEST WAY TO SEARCH WITHIN BOARD DOCS IS ACTUALLY THE MAGNIFYING GLASS THAT IS NEXT TO YOUR PROFILE ICON. I'M GOING TO STOP SHARING AND RESHARE AND WE'LL ALL DO A SEARCH HERE TOGETHER.
BOARD OF TRUSTEES BOARDDOCS. SO IF YOU ARE ABLE TO SEE THIS THIS IS WHERE I'M CLICKING HERE TO SEARCH.
AND IT BRINGS UP THIS BLUEISH SCREEN AND HERE YOU CAN SEARCH ANY WORD THAT YOU WISH. AND YOU CAN ALSO FILTER YOUR SEARCH BY MEETINGS, POLICIES, THE LIBRARIES AND MINUTES.
SO WHICH AREA IT'S IN INCLUDING ATTACHMENTS WHICH IS SOMETHING I DEFINITELY RECOMMEND BECAUSE THAT WILL SEARCH THE DOCUMENTS AS WELL. AND IF THE DOCUMENTS WERE SAVED AS PDFS IT WILL SEARCH ALL OF THE WORDS WITHIN THAT DOCUMENT SO A PRETTY ROBUST TOOL FOR SEARCHING FOR A TOPIC DISCUSSED OR A SPECIFIC POLICY SO I DON'T KNOW IF YOU GUYS HAVE SOMETHING THAT YOU WOULD LIKE ME TO SEARCH OR WE CAN ALL SEARCH TOGETHER AND TRY TO FIND PLEASE LET ME KNOW AND I CAN PUT IN IT THERE
FOR YOU? >> IS THIS INTERNAL SEARCHING?
>> THAT IS A GREAT QUESTION. SO RIGHT NOW IT'S JUST GOING TO SEARCH INTERNALLY. WE'LL TALK ABOUT AN EXTERNAL
>> I DON'T KNOW IF ANYONE HAS A FAVORITE KEY WORD THEY WOULD LIKE TO SEARCH FOR IN BOARDDOCS.
>> HOW ABOUT MARK STUART. >> DO YOU WANT ME TO RESPOND TO
THAT? >> REALLY IT DOESN'T MATTER TOO MUCH. I JUST WANTED YOU TO SEE THE RESULTS. IT'S AN AGENDA ITEM.
HERE IT IS PRESENT IN THE LIBRARY.
HERE IT'S IN AN ATTACHMENT. IT GIVES YOU THE DATE AND WHERE ON THE AGENDA IT WAS. SO A PRETTY GREAT LITTLE TOOL FOR SEARCHING AT LEAST I'VE BEEN --
>> FINDS A LOT OF THINGS AND DOESN'T GIVE YOU ANY WAY TO
[00:35:03]
ORDER THEM. HOW ARE THESE ORDERED?>> I HAVE NOT FIGURED OUT THE FILTERING ON THEM SPECIFICALLY AS FAR AS WHICH GETS PRIORITIES OVER ANOTHER.
SO, THAT IS A GREAT POINT TO BRING UP --
>> KEEL, I BELIEVE IT'S ALPHABETICAL.
THE FIRST SET OF ITEMS ARE AGENDA ITEMS AND THEN IT APPEARS
TO GO TO ATTACHMENTS. >> SO BY EXAMPLE JOHN I SEARCHED FOR ATTENDANCE. I WANTED TO GET OUR ATTENDANCE SUMMARY AT THE BEGINNING OF THE YEAR.
AND YOU SEARCH FOR ATTENDANCE AND TRY TO FIND OUR ATTENDANCE REPORT FOR 2020 I CANNOT GET IT TO BE AT THE TOP OF THE PAGE.
UNLESS IT'S IN THE -- >> BUT IF YOU TYPE IN ATTENDANCE 2020. GETS ME RESULTS MONITORING AND RETURN TO SCHOOL UPDATE. SO YEAH YOU'VE GOT A SEARCH FUNCTION. IT'S NOT YET INTUITIVE.
I CAN ALSO REACH OUT TO BOARDDOCS AND FIND OUT WHAT BEST PRACTICES COULD BE. WOULD BE HAPPY TO DO THAT.
>> I'M LOOKING FOR THE MOST RECENT.
THAT IS PRETTY EASY AND I CANNOT FIND ANY WAY TO LOOK FOR THE
MOST RECENT. >> THERE IS NOT A SORT BY.
>> UNFORTUNATELY NOT. >> IF YOU TAKE 2020 OUT OF IT STARTS WITH 2016 SO, I'VE GOT TO GO THROUGH FOUR YEARS.
>> HOW DETAILED CAN WE GET? >> CAN WE SAY ATTENDANCE OCTOBE.
>> THAT IS A GOOD QUESTION. IT STILL GIVES US OTHER RESULTS.
IT DOES GIVE YOU THIS ONE HERE. >> ALL RIGHT.
GREAT POINTS. I'LL REACH OUT TO BOARDDOCS AND ASK THEM FOR BEST PRACTICES REGARDING FILTERING.
ALL GREAT POINTS. TO SEARCH OUTSIDE OF OUR ORGANIZATION THAT WOULD BE CALLED A META SEARCH.
SO YOU'RE SEARCHING THE METADATA ACROSS ALL USERS OF BOARDDOCS.
AND AS YOU MIGHT IMAGINE THAT WILL YIELD QUITE A FEW RESULTS AS WELL. THAT ARE ORGANIZED IN A SIMILAR FASHION. I INSPIRE YOU TO PLAY WITH THAT AND SEE WHAT COMES UP THERE BUT I WILL SHARE SOME BEST PRACTICES ONCE I HEAR BACK FROM BOARDDOCS ON THAT.
>> IS THE META SEARCH GIVING US ACCESS TO PRIVATE THINGS
ONLY PUBLIC DATA ON OTHER ENTITIES THAT ARE USING
SO I'M COMPLETELY CONFUSED AS TO WHY I WOULDN'T JUST USE GOOGLE.
>> I DON'T KNOW EITHER. GOOGLE WILL PROBABLY PULL UP THE
SEARCH AS WELL. >> SIRI HAS USED THIS FEATURE MORE THAN ANY OF US. CAN YOU SPEAK TO HOW YOU'VE USED
IT. >> IT DOES LIMIT TO WHOEVER THE BOARDDOCS USERS ARE. GOOGLE GIVES YOU MORE.
SO IF YOU'RE LOOKING FOR EQUITY POLICIES YOU CAN PULL ACROSS THE BOARD SO YOU STILL HAVE TO WAIT BUT IT'S EASIER THAN TRYING TO DO IT THROUGH GOOGLE BUT YOU'RE RIGHT.
IT DOES NOT GIVE YOU ACCESS TO PRIVATE INFTION.
IT'S WHATEVER THEY'VE PUT UP. >> OKAY.
>> WELL I'M GLAD. I DON'T WANT TO HAVE ACCESS TO PEOPLE'S PRIVATE INFORMATION. NOR DO I WANT THEM TO HAVE OURS.
>> FANTASTIC. THAT IS THE QUICK TUTORIAL OF BOARDDOCS. HOW TO LOG IN.
YOU'VE GOTTEN NEW PASSWORDS AND YOU SHOULD BE GOOD TO GO.
SO ANY FURTHER FOLLOW-UP QUESTIONS PERTAINING TO
BOARDDOCS AND LWSD. >> THE OTHER ONE THAT IS IMPORTANT TO ME IS ON TONIGHT ON OUR BOARDDOCS TRAINING WE DON'T HAVE THIS SLIDE SET. WE HAVE THE SWAGIT SLIDES.
>> THOSE WILL BE UPLOADED MOMENTARILY.
>> CAN YOU ONLY SEARCH IN META WITHOUT I TRIED TO INCLUDE
ATTACHMENTS AND IT DIDN'T WORK? >> IT'S EITHER META OR THE OTHER
[00:40:03]
>> THAT'S OKAY. AS LONG AS I KNOW.
>> MARK WERE YOU ABLE TO GET YOUR ACCOUNT SQUARED AWAY OR DO
WE STILL NEED TO WORK WITH YOU? >> DIANE IS WORKING ON IT.
I'M IN A MOOD THAT PROBABLY SHOULDN'T BE COMMUNICATED.
>> THANKS FOR BEING FRANK. I UNDERSTAND.
CONNECT WITH HOW SHE WILL BE CO-CO--- COMMUNICATING ABOUT YOR NEXT BOARD PACKET WHICH WILL BE IN BOARDDOCS.
WE HEARD YOUR COMMENTS ABOUT A SINGLE DOCUMENT.
I'LL TALK WITH DIANE AS TO IF THAT IS PLAUSIBLE.
>> IF WE GO INTO THE WAY WE'VE BEEN STORING THEM I CAN SELECT ALT ALL. TO GET ALL OF THE DOCUMENTS THAT I NEED. A LOT MORE WORK TO GET THE
DOCUMENTS TO ME. >> DIANE COMMENTED IN CHAT.
YOU CAN ALWAYS LOOK AT THE PUBLIC VIEW TO SEE ALL OF THE
DOCUMENTS. >> WHATEVER CHRIS IS ASKING FOR
I DON'T NEED. >> WELL LIKE I TOLD DIANE YOU IMPLEMENT SOMETHING AND YOU LIVE WITH IT FOR A WHILE AND THEN FIGURE OUT WHAT CHANGES YOU WANT TO MAKE SO, ITS NOT ALWAYS A MOVING TARGET SO WE'LL TAKE SOME OF THE FEEDBACK AND SEE IF THERE IS A PLAUSIBLE SOLUTION TO SOME OF THAT.
AND WE'LL KEEP REFINING IT AS WE GO.
>> I WOULD BE CURIOUS TO KNOW WHAT SOLUTIONS -- BOARDDOCS OR WHAT CHANGES THEY'VE MADE BASED ON FEEDBACK FROM CONSUMERS.
>> WE'LL FIND OUT. >> IS THERE, CAN WE UPLOAD -- CAN STAFF UPLOAD DOCUMENTS THAT ARE PRIVATE AS IN THEY WILL NOT
BE AVAILABLE BY META SEARCH? >> YEAH.
THERE IS -- KEEL GO AHEAD. YOU KNOW BETTER THAN I DO.
>> YOUR ANSWER I'M SURE WAS GOING TO BE CORRECT.
THE ANSWER IS YES. THERE ARE DIFFERENT AREAS OF BOARDDOCS WHERE PEOPLE HAD EXECUTIVE LEVEL CLEARANCE AND THOSE WOULD NOT BE PUBLIC. SO RIGHT NOW IT'S ONLY HOUSING PUBLIC DOCUMENTS BUT I'M SURE YOU WILL LIKELY USE IT FOR EXECUTIVE LEVEL DOCUMENTS AS WELL.
>> IT ALLOWS TO YOU PUT A DRAFT AGENDA IN SO YOU CAN SEE AND ONLY THE PEOPLE THAT HAVE THE PERMISSION TO SEE IT AND CAN
EDIT IT HAVE THE ACCESS TO IT. >> HAVE YOU WORKED WITH IT
BEFORE SIRI. >> I'VE USED IN OTHER SETTINGS.
I WON'T BOTHER KEEL. I'LL JUST CALL SIRI.
>> IT'S NICE WHEN DIANE PUT OUT THE MINUTES.
THIS WAS DONE IN BOARDDOCS BECAUSE IT HAD A SPECIFIC STRUCTURE. IT ALLOWS TO YOU SEARCH YOUR OWN MINUTES. WE PUT OUR GOALS IN AND YOU CAN THEN SEARCH FOR GOALS AS WHEN DID YOU TALK ABOUT THOSE DURING THE MEETINGS SO IT ALLOWS TO YOU PULL SOME OF THAT STUFF OUT.
THAT OTHERWISE WE CANNOT SEARCH FOR ANYTHING WHEN IT'S SITTING
IN THE -- RACK. >> IT'S DIFFICULT TO SEARCH
BROADLY RIGHT NOW. >> FOR ME ONE OF THE NICEST FEATURES IS THE SERCHABLE POLICIES BECAUSE RIGHT NOW SEARCHING FOR POLICIES IT SEARCHES THE ENTIRE WEBSITE.
THIS IT GETS YOU JUST INTO THE POLICIES WHICH IS REALLY NICE.
>> SO PUBLIC CAN LOOK AT THAT FOR EASIER SEARCHES.
IF THEY ARE TRYING TO LOOK UP POLICIES.
>> CORRECT. >> OR MORE SPECIFICS IT MIGHT BE EASIER TO GO TO THE PUBLIC PLACE IN BOARDDOCS?
>> YES. >> OUR CURRENT SYSTEM IT'S HARD ENOUGH TO FIND SOMETHING WHEN I KNOW WHAT I'M LOOKING FOR.
I THINK THIS IS PRETTY NEAT. >> CAN I JUST SAY ONE MORE PIECE. IF YOU GO TO THE MEETINGS IN BOARDDOCS YOU CAN ALSO JUST SEARCH OUR MEETINGS AND KEEL I
[00:45:04]
DON'T KNOW THE DIFFERENCE BETWEEN THE SEARCH FEATURE AND THE MEETING SEARCH BUT I HAVE FOUND IF I WANT SOMETHING FROM A MEETING AND I SEARCH IN THE MEETINGS SEARCH -- I DON'T KNOW THE DIFFERENCES. I FOUND THAT TO BE FOR ME EASIER THE SEARCH THING IS IN A DIFFERENT SPOT.>> IT'S A MICRO SEARCH AND A MACRO SEARCH.
IF YOU HAVE A SPECIFIC MEETING THAT YOU'RE INTERESTED IN LOOKING FOR OR SEARCH WITHIN THAT MEETING YOU CAN DRILL IT DOWN A LITTLE BIT MORE. YEAH.
THE STUFF THAT IS ARCHIVED WAS ALL MIGRATED DATA SO GOING FORWARD I THINK IT'S GOING TO BE A BIT MORE ROBUST BECAUSE EVERYTHING WILL BE BUILT WITHIN THE BOARDDOCS TOOL AS OPPOSED TO BUILT WITHIN SOMETHING ELSE AND CONVERTED INTO PDF SO I THINK IT WILL BE A RICHER EXPERIENCE GOING FORWARD.
>> GREAT. >> THIS IS GOING TO SAVE ME SOME
>> THANK YOU SO MUCH FOR YOUR TIME.
>> THANK YOU, KEEL. APPRECIATE IT.
>> OKAY. SO WE WILL NOW -- SO THE BOARD
[2. Executive session for the purpose to consider the selection of a site or the acquisition of real estate by lease or purchase and the minimum price at which real estate will be offered for sale or lease]
WILL NOW MEET IN EXECUTIVE SESSION FOR 15 MINUTES FOR THE PURPOSE TO CONSIDER THE SELECTION OF A SITE OR ACQUISITION OF REAL ESTATE BY LEASE OR PURCHASE IN THE MINIMUM PRICE FOR WHICH REAL ESTATE WILL BE OFFERED FOR SALE OR LEASE.THERE WILL BE NO BOARD ACTION FOLLOWING THE EXECUTIVE SECTION AND THIS
* This transcript was compiled from uncorrected Closed Captioning.